Accounts Receivable Pro: Precise Billing & Customer Care

Alpha Paving Industries LLC; Round Rock (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Alpha Paving Industries LLC is seeking an Accounts Receivable Specialist to maintain accurate AR records, process high-volume billings, and resolve billing issues with customers and management. You will handle invoicing, payments, and related documentation while maintaining customer records and coordinating with project managers.

The role emphasizes strong customer service, data entry, and proficiency with accounting software.

Qualifications

• Previous experience in accounts receivable or a similar role is a plus.
• Strong knowledge of corporate accounting principles and practices.
• Proficiency in using accounting software such as QuickBooks or similar programs.
• Excellent attention to detail and ability to analyze financial data.
• Strong organizational and time management skills.
• Effective written and verbal communication skills, including phone etiquette for customer interactions.
• Ability to negotiate payment terms with customers when necessary.

Responsibilities

• Process high-volume billings accurately and in a timely manner, ensuring compliance with company policies and customer contract terms.
• Review and verify billing data, purchase orders and contracts for accuracy prior to invoicing.
• Organize and update digital records.
• Update and retain customer account information related to special billing conditions, tax status, a person of contact for invoice approval, billing addresses, and special billing rates.
• Coordinate with Project Managers to establish billing timing and procedures/progress billings.
• Prepare payment requisitions for projects that require AIA pay application formats both internally and through third party pay application management systems.
• Remind customers about upcoming payments or past-due accounts and follow up weekly to ensure that the payments are received timely and regularly.
• Work with project managers and customers to resolve receivable issues.
• Process invoice credits, as necessary.
• Keep accurate records of payments received from customers.
• Record electronic or check deposits to company bank accounts.
• Maintain billing log and prepares retention billing at end of project.
• Create reports for managers and provide records when requested.
• Work with project managers to ensure project records are complete and accurate.

Skills

Customer service

Data entry

Bookkeeping

Accounting software

Google Suite

NetSuite

Verbal communication

Written communication

Problem solving

Time management

Tools

QuickBooks

Job description

Alpha Paving Industries LLC is seeking an Accounts Receivable Specialist to maintain accurate AR records, process high-volume billings, and resolve billing issues with customers and management. You will handle invoicing, payments, and related documentation while maintaining customer records and coordinating with project managers.

The role emphasizes strong customer service, data entry, and proficiency with accounting software.