Front Desk Coordinator

Weaver; Austin (TX); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Flexible STO

11 holidays

Recharge days

In-house CPE

Learning & Development

Job summary

Weaver is seeking a Front Desk Coordinator in Austin to provide administrative and facilities support for staff and visitors at the front desk, ensuring a courteous and professional environment. The role encompasses mail handling, invoicing tasks, conference room setup, supplies management, and coordination with building management, with opportunities to assist the Tax Department during tax season.

We value punctuality, dependability and excellent communication, and offer a collaborative culture

Qualifications

• 3+ years administrative experience.
• Punctuality and dependability.
• Excellent written and oral communication skills.
• Team orientation and strong interpersonal skills.
• Exceptional organizational skills and ability to multi-task and take direction.
• Professional appearance and manner.
• Beginner level in Microsoft Word, Excel, and Outlook.

Responsibilities

• Distribute incoming mail and prepare outgoing mail/packages.
• Printing, filing, budgeting/finance duties, as well as coding, reconciling and submitting invoices.
• Set up and clean up conference/training rooms as needed.
• Order office supplies, furniture, or equipment and liaise with local building property management for parking, emergency procedures, and deliveries.
• Ensure effective phone and desk coverage, and complete front desk duties.
• Assist in arranging conference room reservations and visitor hoteling space.
• Assist the Tax Department during tax season for Engagement Letter verification and routing workflows.

Skills

Administrative experience

Punctuality

Customer service

Written and oral communication

Team orientation

Organizational skills

Multi-tasking

Professional appearance

Interpersonal skills

MS Word familiarity

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The Weaver Experience

Weaver is a full-service national accounting, advisory and consulting firm with opportunities for professionals in many different fields. We seek to bring a human element to the world of accounting, which includes creating a diverse, collaborative and entrepreneurial workplace culture. Our leaders truly care about the well-being of all our employees and encourage them to pursue their ambitions.

Weaver is a full-service national accounting, advisory and consulting firm with opportunities for professionals in many different fields. We seek to bring a human element to the world of accounting, which includes creating a diverse, collaborative and entrepreneurial workplace culture. Our leaders truly care about the well-being of all our employees and encourage them to pursue their ambitions.

While our business is based in numbers, our success is truly based on people. It's why we commit to supporting our people not just in their professional growth, but also in their ability to lead balanced, integrated lives. At the foundation of that commitment are our core values. Weaver's core values were created specifically to empower our people to deliver extraordinary service and be their best selves. Our goal is to balance high development with high performance in order to meet the long-term goals of each individual, team and our firm.

Learn more about our services, industry experience and culture at weaver.com.

Position Profile

Weaver is looking for a Front Desk Coordinator to join our growing team. The Front Desk Coordinator will provide administrative and facilities support at the highest level to all staff in the assigned location to ensure the needs of internal and external clients are met. We are looking for someone who is professional, punctual, a team player, and has excellent communication skills.

The responsibilities of the Front Desk Coordinator include distributing incoming and preparing outgoing mail/packages, printing, filing, budgeting/finance duties, as well as coding, reconciling and submitting invoices. This individual will help set up and clean up conference/training rooms as needed. They will also order office supplies, furniture, or equipment and act as a liaison with local building property management for parking, emergency procedures, and deliveries. This individual will ensure effective phone and desk coverage, and administrative duties are completed at the front desk. They will assist in arranging the reservation of conference rooms and visitor hoteling space. This individual will assist the Tax Department during tax season for Engagement Letter verification and routing workflows.

To be successful in this role, the following qualifications are required:

• High School Diploma or equivalent
• 3+ years administrative experience
• Punctuality and dependability
• Strong customer service skills
• Excellent written and oral communication skills
• Team orientation and strong interpersonal skills
• Exceptional organizational skills and ability to multi-task and take direction
• Professional appearance and manner
• Well-developed interpersonal and communication skills
• Beginner level in Microsoft Word, Excel, and Outlook

Weaver Benefits

At Weaver, our most valuable resource is our people. We take the time to evaluate our employees’ wants and needs and invest our resources accordingly. Weaver goes beyond offering competitive health benefits, such as medical, dental, vision, disability, life insurance, and a 401(k) plan.

Learn more here - Weaver benefits. We support our employees by offering flexible scheduled time off (STO), minimum of 56 hours of sick and safe leave, 11 holidays, and 2 scheduled recharge days!

We also offer in-house CPE and learning opportunities through our internal Learning & Development department. Our multi-faceted internal learning program including technical improvement, practice development, management/leadership training, and whole-life growth. Our goal is to balance both high development with high performance to meet the long-term goals of each individual, team, and our firm.

People are our formula!

At Weaver, we recognize that everyone brings different strengths, backgrounds, and working styles to our team. We cultivate a safe and inclusive work environment that celebrates each individual’s unique qualities through visibility, progression, advocacy, and support. We are proudly an equal opportunity employer.

This role is Employee Referral Program eligible.