Billing & Administrative Specialist

RRD; Wheeling (WV); On-site; USD 24,000 - 26,000; Full time

Job summary

Williams Lea by RRD is seeking a Billing Associate to provide a variety of administrative support functions at a site and client level. This role includes handling expense reports, time and invoice entry, calendar management, and client correspondence within a professional environment.

The position runs Monday–Friday, 8:00 AM to 4:30 PM, with responsibilities that emphasize accuracy, confidentiality, and timely task completion.

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year of administrative support experience in a professional organization, preferably in legal or banking industries.
• Proficiency with MS Office (Word, Excel, PowerPoint); good keyboarding and typing skills.
• Familiar with other software programs for providing administrative support.
• Strong attention to detail and ability to manage multiple projects while maintaining quality.

Responsibilities

• Perform administrative support tasks such as expense reports, time entry, invoice entry, calendar and phone management, and opening client matters.
• Answer phone lines, provide customer service, edit/transcribe documents, enter data for expenses/time/invoices, and schedule meetings and reservations.
• Maintain confidentiality of company and client information including credit card data and distribution lists.
• Use logs and tracking software; ensure job tickets are properly filled out; monitor deadlines and communicate with team or clients as needed.
• Meet contracted deadlines for accepting, completing, and delivering work; troubleshoot basic equipment problems; interact with clients via phone, video, or email.

Skills

Typing

Customer service

Communication

Teamwork

Problem solving

Self-motivation

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Williams Lea by RRD is seeking a Billing Associate to provide a variety of administrative support functions at a site and client level. This role includes handling expense reports, time and invoice entry, calendar management, and client correspondence within a professional environment.

The position runs Monday–Friday, 8:00 AM to 4:30 PM, with responsibilities that emphasize accuracy, confidentiality, and timely task completion.