Detail‑Oriented Administrative Associate | Scheduling & Docs

RR Donnelley; Wheeling (WV); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental & vision coverage

401(k) with company match

Paid time off

Life insurance

Parental leave

Tuition assistance

Employer discounts

Job summary

Williams Lea by RRD is seeking an Administrative Associate to join our Wheeling, WV site. You will perform diverse administrative tasks including expense/time/invoice entry, calendar management, and client communications from Monday to Friday, 8 AM–5 PM.

Expect to handle confidential information, use MS Office daily, and collaborate with teammates to meet deadlines while delivering accurate, high-quality work in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• 1+ year administrative support in a professional setting.
• Proficient with MS Office; strong typing.
• Attention to detail and ability to manage multiple tasks.

Responsibilities

• Answer phones and provide customer service.
• Enter expenses, time, invoices, and other data.
• Manage calendars, meetings, and travel arrangements.
• Maintain confidential information with discretion.
• Ensure tasks are completed accurately and on time.
• Collaborate with team and client on deadlines.

Skills

MS Office

Data entry

Phone & email support

Customer service

Time management

Education

High school diploma

Tools

Tracking software

Calendar management tools

Job description

Williams Lea by RRD is seeking an Administrative Associate to join our Wheeling, WV site. You will perform diverse administrative tasks including expense/time/invoice entry, calendar management, and client communications from Monday to Friday, 8 AM–5 PM.

Expect to handle confidential information, use MS Office daily, and collaborate with teammates to meet deadlines while delivering accurate, high-quality work in a fast-paced environment.