Billing & Administrative Office Manager

WILLOUGHBY in; Willoughby (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Willoughby is seeking a Business Office Manager (Administrative) to support facility operations by maintaining business office systems and supervising staff. The role requires overseeing managed care authorizations, billing processes, and resident trust funds while ensuring accurate census reporting.

Ideal candidates will have a high school diploma, familiarity with skilled nursing billing, and proficiency in Microsoft Office. Prior experience in a long-term care facility is preferred.

Qualifications

• High school diploma or equivalent.
• Strong understanding of skilled nursing billing and payment; proficient in Microsoft Office.
• Preferable one-year experience in a long-term care facility.

Responsibilities

• Obtain managed care and Medi-Cal or Medicaid authorizations including bedholds.
• Assist with managing resident trust fund, including printing and distributing monthly statements.
• Supervise business office staff, including taking appropriate disciplinary measures.
• Maintain census and report status changes.
• Attend stand-up meetings as needed by the Administrator.
• Assist with Medi-Cal or Medicaid applications.
• Prepare TARS as needed.
• Track Medi-Cal and Medicaid redeterminations.
• Participate in billing and payment processes including preparing bank deposits.
• Undertake collection activity for bad debts.
• Complete operational requirements by scheduling and assigning employees; following up on work results.

Skills

Nursing billing

Microsoft Office

Education

High school diploma or equivalent

Job description

Willoughby is seeking a Business Office Manager (Administrative) to support facility operations by maintaining business office systems and supervising staff. The role requires overseeing managed care authorizations, billing processes, and resident trust funds while ensuring accurate census reporting.

Ideal candidates will have a high school diploma, familiarity with skilled nursing billing, and proficiency in Microsoft Office. Prior experience in a long-term care facility is preferred.