Billing & Accounts Receivable Coordinator

Greater Old Saybrook Chamber; Madison, Northern (CT, KY); Hybrid; USD 33,000 - 40,000; Full time

Job summary

Vista Life Innovations in Madison, CT is seeking a Billing & Accounts Receivable Coordinator to manage all billing and AR activities. You will process invoices, handle state agency billing (DDS and others), and coordinate with private payers.

The role requires a High School diploma with 2–3 years in billing, experience with billing software, and strong organizational skills. This position is full-time and non-exempt.

Qualifications

• High School diploma plus 2–3 years of related billing or accounts receivable experience.
• Experience billing state agencies, insurance companies, or similar entities.
• Experience using billing and/or tuition management software.
• Experience tracking accounts receivable in an accounting system.
• Strong organizational and time-management skills.

Responsibilities

• Ensure invoices for services are processed timely.
• Maintain monthly billing records and reports.
• Answer questions from stakeholders regarding billing and AR.
• Update and maintain billing records and accounts.
• Compile data for monthly submissions to state agencies.
• Prepare invoices for privately funded services.
• Analyze data entries for accuracy.
• Reconcile monthly data for EVV system.
• Oversee collections and send reminders.
• Track and bill transportation services.
• Communicate with vendors, staff, families on billing issues.

Skills

Billing & AR experience

Organizational skills

Time management

Education

High School diploma

Tools

Billing software

Tuition management software

Job description

Billing & Accounts Receivable Coordinator

Salary Range: $24.04 To $28.84 Hourly

About Vista Life Innovations
For more than 35 years, Vista Life Innovations has supported adults with disabilities in building independent lives, finding meaningful work, and becoming active members of their communities. Our programs are grounded in a person-centered philosophy, meeting each individual where they are and supporting them toward greater independence at every stage of life.

The Role
Vista is seeking a Billing and Accounts Receivable Coordinator to coordinate all aspects of the billing and accounts receivable processes. This includes billing of state agencies, such as DDS, and private payers.

What You’ll Do

• Ensure all invoices for services are processed in a timely fashion.


• Maintain accurate and complete monthly billing records and reports.


• Answer questions from internal and external stakeholders regarding billing and accounts receivable.


• Update and maintain billing records and accounts.


• Compile data for monthly submission to state agencies using their billing systems.


• Prepare invoices for privately funded services.


• Analyze data entries to ensure accuracy and completeness.


• Analyze and reconcile monthly data for Electronic Visitation Verification (EVV) system.


• Oversee collections process and send out timely reminders when needed.


• Track and bill transportation services.


• Communicate with vendors, staff, students, families on issues relating to billing and accounts receivable.

What We’re Looking For

• High School diploma plus 2-3 years of related experience in billing or accounts receivable accounting.


• Experience billing state agencies, insurance companies or similar entities.


• Experience using billing and/or tuition management software.


• Experience tracking accounts receivables in an accounting system.


• Possess strong organizational and time management skills.

Why Vista
This role offers the opportunity to support the important work of Vista by ensuring billing and accounts receivable processes are accurate, timely, and effectively managed.

Compensation & Benefits
Vista offers a comprehensive benefits package to eligible employees, including medical, dental, and vision insurance; company-paid life and AD&D coverage; long-term disability; a 403(b) with employer contributions and match; generous accrued PTO; an Employee Assistance Program; and a wellness incentive program is available.

Pay Range: $22.44–$32.31 per hour. Starting pay is expected to range from $24.04–$28.84 per hour, based on experience and qualifications.

Location: Madison, CT Status: Full-time, Non-Exempt Reports to: Controller

Vista Life Innovations is an equal opportunity employer committed to building a team that reflects the diversity of the communities we serve.

Vista and the CT Shoreline
https://www.vistalifeinnovations.org/community/connecticut-shoreline

Please visit our website for more information about Vista Life Innovations and our career opportunities.

Additional Postings available from Vista Life Innovations