On-Site Accounting Data Entry Specialist

Consumer Attorney Records Services; Pensacola (FL); On-site; USD 28,000 - 38,000; Full time

Benefits offered by this job

Affordable health, dental, and vision?

Job summary

Consumer Attorney Records Services is seeking an Accounting Data Entry Clerk to join our on-site team in Pensacola, FL. This role handles high-volume data entry, maintains accurate financial records, and supports the Accounting Department with routine tasks.

Ideal candidates are detail-oriented, organized, and able to work independently under deadlines. Proficiency in Excel, Outlook, and Word is required, with a willingness to learn accounting software and procedures.

Qualifications

• High school diploma or GED.
• Strong data-entry and keyboarding skills.
• Strong attention to detail and commitment to accuracy.
• Basic mathematical skills.
• Working knowledge of Microsoft Excel, Outlook, and Word.
• Ability to learn accounting software and company systems.
• Ability to follow established processes and written procedures.
• Strong organizational and time-management skills.
• Ability to manage repetitive, detail-oriented work while maintaining accuracy.
• Ability to work independently and meet established deadlines.

Responsibilities

• Enter financial transactions, invoices, payments, expenses, and other accounting information into company systems accurately and timely.
• Review source documents for completeness and accuracy before entering information.
• Verify entered data against invoices, reports, receipts, and other supporting documentation.
• Update existing accounting records and correct data-entry errors as identified.
• Maintain accurate coding, dates, amounts, vendor information, and other required transaction details.
• Process high volumes of accounting data while maintaining accuracy and productivity expectations.
• Identify missing, incomplete, or inconsistent information and escalate.
• Assist with entering and maintaining vendor and account information.
• Organize, scan, upload, and maintain financial documents and supporting records.
• Assist with invoice processing and other routine accounts payable functions as assigned.
• Assist with credit card transaction entry and supporting documentation.
• Support basic account and transaction reconciliations.
• Assist with preparing spreadsheets, reports, and accounting documentation.
• Retrieve financial records and supporting documentation when requested.
• Assist the Accounting Department with month-end and year-end activities as assigned.
• Perform general administrative duties in support of Accounting operations.
• Maintain organized electronic and physical accounting records.
• Review completed work for accuracy before final submission or processing.
• Follow established naming, filing, and documentation procedures.
• Promptly report discrepancies, duplicate entries, missing documentation, or other potential errors.
• Meet established productivity and accuracy standards.
• Follow accounting procedures and internal controls consistently.
• Protect confidential financial and company information.
• Demonstrate reliability, professionalism, accountability, and attention to detail.
• Accept feedback and demonstrate continued improvement in assigned responsibilities.

Skills

Data entry

Keyboarding

Attention to detail

Organizational skills

Time management

Independent work

Education

Associate degree or coursework in Accounting, Finance, Business, or related field

High school diploma or GED

Tools

Microsoft Excel

Outlook

Word

QuickBooks

Sage

NetSuite

Job description

Consumer Attorney Records Services is seeking an Accounting Data Entry Clerk to join our on-site team in Pensacola, FL. This role handles high-volume data entry, maintains accurate financial records, and supports the Accounting Department with routine tasks.

Ideal candidates are detail-oriented, organized, and able to work independently under deadlines. Proficiency in Excel, Outlook, and Word is required, with a willingness to learn accounting software and procedures.