Accounting Clerk

earthsoft; Pensacola, Northern (FL, KY); Hybrid; USD 35,000 - 52,000; Full time

Job summary

EarthSoft is seeking an Accounting Clerk in Pensacola, Florida to support the Accounting team with daily financial transactions and fiduciary responsibilities. You will help implement best practices, ensure compliance, and assist other departments in maintaining accurate records across the company.

The role requires significant practical accounting experience, strong problem solving, and a collaborative mindset. Applicants must be authorized to work in the U.S. without visa sponsorship.

Qualifications

• Strong root cause and problem-solving skills.
• Strong accounting and bookkeeping skills.
• Collaborative mentality to foster Company success.
• Working knowledge of accounting, billing systems, SharePoint, CRM, and MS Office.
• Knowledge of payroll processing practices and requirements.
• Experience with contract services accounting and invoicing.
• Diverse work history with at least five years in accounting.

Responsibilities

• Set up projects in the accounting system for services contracts.
• Perform reporting, billing, and invoicing tasks for services contracts.
• Perform monthly reporting, billing, and invoicing tasks for renewal accounts.
• Distribute hosting expenses across hosted client accounts.
• Update client account information in the accounting system.
• File and bookkeeping support in physical and virtual repositories.
• Assist HR with compensation and benefits issues.
• Assist with staff data setup in the accounting system.
• Answer phones and process credit card payments.
• Assist with customer account reporting and collections.
• Assist staff expense report processing.
• Reconcile banking and credit card activity.
• Support Sales, Support, and clients with account inquiries.
• Update internal process documentation.
• Assist with renewal notifications and payment acknowledgments.
• File electronic documents in SharePoint folders.

Skills

Root cause analysis

Accounting basics

Collaboration

SharePoint

CRM systems

Microsoft Office

Payroll processing

Invoicing

Contract accounting

Confidentiality

5 years experience

Tools

SharePoint

CRM systems

Microsoft Excel

Accounting software

Job description

As anAccountingClerk with significant practical experience, you are a member of the Accounting team located in Pensacola Florida, and part of EarthSoft Administration supporting all Company business transactions. You help your team and assist others throughout the Company in implementing best practices to achieve performance expectations. You are a dutybound employee with significant fiduciary responsibilities; you follow laws, regulations, policies, and standard operating procedures and help ensure that the team does likewise to keep the Company compliant, professional, and to help it be successful.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

This job description is intended to provide a general overview of the position and does not encompass all tasks that may be assigned.

Accounting ClerkTypicalTasks (what you do):

• Perform project setup tasks in the accounting system (“AS”) for services contracts.
• Perform reporting, billing, and invoicing tasks in the AS for services contracts.
• Perform monthly reporting, billing, and invoicing tasks in the AS for renewal accounts.
• Perform hosting expense distribution across hosted customer accounts.
• Perform data updates to maintain accurate client account information in the AS.
• Perform filing and bookkeeping support tasks in both physical and virtual repositories.
• Assist HR with staff issues concerning compensation and benefits.
• Assist with setting up and managing staff data in the AS.
• Assist with office operations by answering phones and processing credit card payments.
• Assist with customer account reporting and collection activities.
• Assist with staff expense report processing.
• Assist with reconciliations of banking and credit card activity.
• Assist internal teams (Sales and Support) and clients regarding account inquiries via email and phone.
• Assist in updating documentation for internal process improvements.
• Assist in a backup capacity with recurring client communications including advance Renewal Notifications for all subscriptions, Thank You letters for payments received, and Notice of the loss of Client in Good Standing (CIGS) status for clients owning expired subscriptions.
• File electronic documents (including price quotations and purchase orders) in appropriate SharePoint folders.

Requirements (Skills you have ):

• Strong root cause/problem solving skills
• Strong accounting and bookkeeping skills
• Strong collaborative mentality with a mature disposition to foster Company success
• Strong working knowledge of accounting and billing systems, SharePoint, CRM, and Microsoft Office tools
• Strong working knowledge of company policies, practices, and operational efficiencies
• Strong working knowledge of company payroll processing practices and requirements
• Strong working knowledge of contract services accounting and invoicing practices
• Strong ethical foundation for maintaining honesty, integrity, and confidentiality obligations
• Diverse work history with significant relevant accounting office work experience for at least the past five years

Compensation: Commensurate upon Experience

EarthSoft provides equal employment opportunities to all employees, consultants, agents, and applicants for employment without regard to any legally protected status such as race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.