Bilingual Talent Acquisition Coordinator – Onboarding & HRIS

TEEMA; San Francisco (CA); Hybrid; USD 77,366,000 - 85,962,000; Full time

Job summary

TEEMA is seeking a Talent Acquisition Coordinator to support recruiting, onboarding, and HR operations in a hybrid SF Bay Area setting. You will be the primary contact for new hires post-offer, manage pre-employment paperwork, Day 1 onboarding, and I-9 documentation, while partnering with recruiters and hiring managers to keep processes running smoothly.

The role requires 2+ years in HR or office admin, bilingual English/Spanish or English/Chinese, and experience with ATS/HRIS.

Qualifications

• High School Diploma or GED required.
• 2+ years of Human Resources and/or office administration experience.
• Bilingual English/Spanish OR English/Chinese – verbal and written.
• Experience working with an ATS and HRIS.
• Proficiency with Microsoft Word and Excel.
• Strong organizational skills and exceptional attention to detail.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Excellent written, verbal, and phone communication skills.
• Strong customer-service mindset when working with candidates and internal teams.
• Ability to handle confidential HR information professionally.
• Comfortable working collaboratively with recruiters, hiring managers, and HR leadership.
• Ability to occasionally travel locally within the San Francisco Bay Area.

Responsibilities

• Serve as the primary point of contact for new hires after offer acceptance through their first day.
• Coordinate pre-employment paperwork, onboarding requirements, and New Hire Orientation (NHO).
• Support Day 1 onboarding activities, including Form I-9 documentation.
• Manage job requisitions from opening through closure and ensure approvals are completed accurately.
• Partner with recruiters and hiring managers regarding job postings, interviews, candidate status, and hiring progress.
• Process offer authorization requests and assist with compensation research.
• Maintain accurate candidate and requisition information within the Applicant Tracking System (ATS).
• Enter and maintain employee information within the HRIS.
• Ensure candidate applications are properly dispositioned and filled requisitions are closed promptly.
• Assist with hiring manager and interview panel training.
• Review recruiting vendor invoices and maintain recruiting expense trackers.
• Help coordinate community recruiting events and other Talent Acquisition initiatives.
• Maintain recruiting policies, procedures, and compliance documentation.
• Participate in special HR projects as needed.

Job description

TEEMA is seeking a Talent Acquisition Coordinator to support recruiting, onboarding, and HR operations in a hybrid SF Bay Area setting. You will be the primary contact for new hires post-offer, manage pre-employment paperwork, Day 1 onboarding, and I-9 documentation, while partnering with recruiters and hiring managers to keep processes running smoothly.

The role requires 2+ years in HR or office admin, bilingual English/Spanish or English/Chinese, and experience with ATS/HRIS.