Bilingual Staffing Office Assistant at States HR CO LLC Whittier, CA

Comunidade Metodista; Whittier (CA); On-site; USD 38,000 - 45,000; Full time

Job summary

States HR CO LLC in Whittier, CA is seeking a Bilingual Staffing Office Assistant to support recruiting operations and daily office tasks. Fluency in English and another language, plus strong communication and data entry skills, are essential.

The role involves scheduling, client and candidate coordination, and document verification while maintaining a professional office environment.

Qualifications

• Fluency in English and another language (written and verbal).
• Educational background as stated: high school diploma or higher in business/HR preferred.
• 1–2 years of administrative or customer service experience; staffing/HR a plus.

Responsibilities

• Administrative Support: answer phones, emails, filing, and office supply management.
• Recruitment Assistance: screen resumes, conduct initial candidate interviews, post jobs in multiple languages.
• Client and Candidate Communication: act as a bilingual liaison for inquiries, scheduling interviews, and updates.
• Data Management: enter and update candidate and client information in ATS or database, ensuring accuracy.
• Scheduling: coordinate interviews, onboarding, and client meetings; manage recruiters' calendars.
• Translation and Interpretation: translate documents and provide verbal interpretation as needed.

Skills

Bilingual fluency

Communication skills

Administrative skills

Education

High school diploma or equivalent

Associate's or Bachelor's degree in business or HR

Job description

Bilingual Staffing Office Assistant job at States HR CO LLC. Whittier, CA.

Job Summary

The Bilingual Staffing Office Assistant provides administrative and clerical support to the staffing agency, ensuring efficient operations and excellent customer service. This role requires fluency in two languages (e.g., English and Spanish) to communicate effectively with clients, candidates, and team members. The assistant handles recruitment support, scheduling, data entry, and client inquiries while maintaining a professional and organized office environment.

Key Responsibilities

• Administrative Support: Perform general office tasks such as answering phones, responding to emails, filing, and managing office supplies.
• Recruitment Assistance: Screen resumes, conduct initial candidate interviews, and assist with job postings in multiple languages.
• Client and Candidate Communication: Serve as a point of contact for clients and job seekers, using bilingual skills to address inquiries, schedule interviews, and provide updates.
• Data Management: Enter and update candidate and client information in the applicant tracking system (ATS) or database, ensuring accuracy and confidentiality.
• Scheduling: Coordinate interviews, onboarding sessions, and client meetings, managing calendars for recruiters or managers.
• Translation and Interpretation: Translate documents, job descriptions, or communications and provide verbal interpretation during meetings or interviews as needed.
• Customer Service: Build positive relationships with candidates and clients, addressing concerns and ensuring a smooth recruitment process.
• Compliance Support: Verify candidate documentation (e.g., work eligibility, certifications) and ensure compliance with company policies and labor regulations.
• Team Support: Assist recruiters and managers with ad-hoc tasks, such as preparing reports, organizing job fairs, or updating social media.

Qualifications

• Language Proficiency: Fluency in English and at least one other language (e.g., Spanish, Mandarin, etc.), both written and verbal.
• Education: High school diploma or equivalent; associate's or bachelor's degree in business, human resources, or a related field preferred.
• Experience: 1-2 years of administrative or customer service experience; experience in staffing, recruitment, or HR is a plus.