Bilingual Spanish Administrative Assistant NEW

Dutech Systems; Wellesley, Northern (MA, KY); On-site; USD 32,000 - 52,000; Full time

Job summary

Dutech Systems in Massachusetts is seeking a Temporary Bilingual Administrative Assistant who reports to the EECLawrence Regional Director. They will serve as the primary coverage for the Office Support Specialist and act as the main front desk coverage on days the specialist is in the office.

Duties include greeting callers and visitors, handling mail, maintaining supplies and meeting room calendars, coordinating conferences, and other duties as assigned.

Qualifications

• Fluent in oral and written Spanish and English.
• Experience in customer service or office support preferred.
• Ability to handle confidential information with discretion.
• Strong organization and attention to detail.

Responsibilities

• Greet callers warmly and ascertain reason for calling
• Answer inquiries and provide routine information
• Greet visitors and notify appropriate personnel
• Handle incoming and outgoing mail and distribute to appropriate personnel
• Maintain familiarity with office equipment and points of contact for additional support
• Maintain adequate stock of office supplies
• Coordinate the use of meeting space for trainings and meetings
• Manage conference room calendars
• Set-up and break-down rooms before and after meetings
• Other duties as assigned

Skills

Bilingual (Spanish-English)

Tools

Microsoft Office

Job description

The TemporaryBilingualAdministrative Assistant will report directly to the EECLawrenceRegional Director. They will serve as the primary coverage or back up coverage for theOffice SupportSpecialistin the office.On days that theOfficeSupportSpecialistis in the office, the TemporaryBilingualAdministrative Assistant will serve as the primary front desk coverage.TheOffice SupportSpecialistwill cover breaks for the TemporaryBilingualAdministrative Assistant.

Detailed Statement of Duties and Responsibilities:

• Performs receptionist responsibilities including:
• Greets callers warmly andascertainreason for calling
• Answers inquiries and provides routine information including necessary information for referrals to other internal and external units
• Greets visitors at the regional office and ensuresappropriate personnelare notified
• Performs general clerical functions to support the regional office including:
• Handling all incoming and outgoing mailand distributing incoming mail toappropriate personnel
• Maintaining familiarity with office equipment and points of contact foradditionalsupport
• Maintainingappropriate stockof office supplies
• Coordinating the use of meeting space for trainings and meetings
• Manage conference room calendars
• Set-up and break-down rooms before and after meetings
• Other duties as assigned

Required Qualification:

• Fluentin oral and written Spanishand English

Preferred Qualifications

• Excellent customer support and service skills
• Ability to follow written and oral instructions
• Ability to exercise discretion in handling confidential information and to exercise sound judgment
• Strong attention to detail and organization
• Ability tomaintainaccuraterecords
• Comfort in learning and working within IT systems
• Proficiencyin Microsoft Office applications
• Knowledge of the organization of state government
• Ability to multi-task