Bilingual Senior Legal Assistant | Exec Support in Energy

WCL Group; Houston (TX); On-site; USD 36,000 - 44,000; Full time

Job summary

Fortune 100 Oil & Gas Company is seeking an experienced Legal Services Administrative Assistant in Houston. You will provide high-level support to attorneys, manage complex calendars, coordinate international travel, and prepare materials with discretion and accuracy.

In this role, you will leverage Microsoft 365 tools, maintain SharePoint and iManage, and help drive process improvements while protecting confidentiality across a global organization.

Qualifications

• 5+ years supporting executive-level management in a legal, corporate, or professional services environment.
• Bilingual in English and Spanish is required.
• Maintains high confidentiality; proactive and independent.
• Anticipates needs, prioritizes, and delivers results under pressure.
• Strong written and verbal communication; able to draft/edit executive materials.
• Able to learn and apply new technologies and digital tools.

Responsibilities

• Own Outlook calendars and coordinate meetings across time zones.
• Coordinate domestic and international travel; track passports and visas.
• Prepare briefing materials and pre-reads for meetings.
• Track expenses and submit monthly reports.
• Maintain leadership documents in iManage and organize SharePoint resources.
• Support documentation, training, and adoption of approved tools.

Skills

Executive support

Discretion & confidentiality

Time management

Communication skills

Cross-functional collaboration

Multitasking

Bilingual English/Spanish

Tools

Microsoft 365

Outlook

Word

PowerPoint

Excel

SharePoint

Teams

Power BI

iManage

Job description

Fortune 100 Oil & Gas Company is seeking an experienced Legal Services Administrative Assistant in Houston. You will provide high-level support to attorneys, manage complex calendars, coordinate international travel, and prepare materials with discretion and accuracy.

In this role, you will leverage Microsoft 365 tools, maintain SharePoint and iManage, and help drive process improvements while protecting confidentiality across a global organization.