Legal Assistant - Spanish Bilingual

WCL Group; Houston (TX); On-site; USD 36,000 - 44,000; Full time

Job summary

Fortune 100 Oil & Gas Company is seeking an experienced Legal Services Administrative Assistant in Houston. You will provide high-level support to attorneys, manage complex calendars, coordinate international travel, and prepare materials with discretion and accuracy.

In this role, you will leverage Microsoft 365 tools, maintain SharePoint and iManage, and help drive process improvements while protecting confidentiality across a global organization.

Qualifications

• 5+ years supporting executive-level management in a legal, corporate, or professional services environment.
• Bilingual in English and Spanish is required.
• Maintains high confidentiality; proactive and independent.
• Anticipates needs, prioritizes, and delivers results under pressure.
• Strong written and verbal communication; able to draft/edit executive materials.
• Able to learn and apply new technologies and digital tools.

Responsibilities

• Own Outlook calendars and coordinate meetings across time zones.
• Coordinate domestic and international travel; track passports and visas.
• Prepare briefing materials and pre-reads for meetings.
• Track expenses and submit monthly reports.
• Maintain leadership documents in iManage and organize SharePoint resources.
• Support documentation, training, and adoption of approved tools.

Skills

Executive support

Discretion & confidentiality

Time management

Communication skills

Cross-functional collaboration

Multitasking

Bilingual English/Spanish

Tools

Microsoft 365

Outlook

Word

PowerPoint

Excel

SharePoint

Teams

Power BI

iManage

Job description

CLIENT HIGHLIGHT

The Client you will be working for is a Fortune 100 Oil and Gas Company. This opportunity will give you experience in the energy sector in the United States with a company that is a globally recognized leader in energy production and one of the biggest companies in the US.

LOCATION

Houston, Texas.

COMPENSATION

$26-32/hour.

SCHEDULE

Rotational roster 5/40. No international travel.

CONTRACT TERM

1-year contract with a likelihood of extension/conversion to full-time.

POSITION OVERVIEW

Reports to the client's Legal Services team. Provides administrative and business support with a high level of independence, initiative, discretion, accuracy, and attention to detail. Broader than traditional admin support: anticipates needs before being asked, drives action items to closure across a global organization, and keeps the supported attorneys fully prepared for every meeting, decision, and engagement. Confidentiality is crucial.

RESPONSIBILITIES

Calendar, Travel & Time Management

• Own Outlook calendars; schedule and coordinate meetings, activities, and special functions across time zones
• Use judgment on where attorneys' time adds the most value: protect priority time, resolve competing requests without escalation, rebuild schedules after disruptions
• Prioritize urgent items and follow up to meet deadlines
• Coordinate domestic and international travel with international law groups; track passports, visas, immunizations, and ETAs
• Assemble briefing materials and pre-reads (why the meeting matters, what decision is needed)
• Track business and travel expenses; submit monthly expense reports
• Make informed decisions on priorities and urgency when quick turnaround is needed

Executive Communications

• Compose messages and replies for the attorneys; handle sensitive and privileged material with discretion
• Coordinate with assistants of other leaders so schedules, materials, and messaging stay aligned

Records, Digital Tools & Special Projects

• Maintain leadership documents in iManage so records stay complete, current, and easy to retrieve
• Use the client's digital tools (Microsoft 365, Copilot, SharePoint, Workday, Power BI, Forms, Power Automate) to streamline work, build reusable templates, and improve how the attorneys operate
• Maintain SharePoint sites, pages, document libraries, lists, collaboration spaces, and knowledge resources
• Support process improvements through forms, trackers, workflows, repositories, and self-service resources
• Support documentation, training, and adoption of approved tools; use approved AI tools responsibly

Document, Meeting & Program Support

• Draft, format, and revise spreadsheets, documents, and presentations under strict deadlines
• Coordinate logistics, agendas, and materials for meetings, conferences, and special functions
• Follow through on deadlines and follow up proactively
• Support programs and initiatives: participant lists, meeting schedules, tracking documents, training materials, showcase sessions
• Assist with other duties and special projects; work closely with other legal and executive assistants

ASSIGNMENT DELIVERABLES

Administrative and business support to Legal Services: calendar and meeting coordination, travel support, document preparation, action tracking, records management, and special projects. Use Microsoft 365 and approved digital tools to improve efficiency. Maintain confidentiality and accuracy.

REQUIRED QUALIFICATIONS

• 5+ years (requisition lists 5-7) supporting executive-level management as a legal assistant, executive assistant, administrative support, or related professional
• Bilingual in English and Spanish (required)
• Maintains high confidentiality; works with initiative and independence
• Works without direction, anticipates needs, owns outcomes rather than tasks
• Strong interpersonal skills; works with all levels of management
• Adapts to diverse work groups; calm under pressure
• Strong written and verbal communication, including drafting and editing for an executive
• Prioritizes and meets deadlines under changing circumstances; multi-tasks
• Strong organization and attention to detail; completes tasks under tight deadlines
• Solves problems and decides quickly with good judgment
• Advanced Microsoft 365: Outlook, Word, PowerPoint, Excel, Teams, SharePoint
• Willing and able to learn new technologies and apply digital tools
• Experience coordinating international travel and working across time zones

PREFERRED QUALIFICATIONS

• Supporting a senior executive in a corporate legal department or law firm; familiar with privileged material
• Coordinating a global leadership team's operating rhythm: agendas, pre-reads, executive reporting, action tracking
• Maintaining or supporting SharePoint sites, pages, libraries, lists, navigation, or workspaces
• iManage, Workday, Power BI, DocuSign, Team Connect, CTREX, or comparable systems
• Process improvement, user adoption, knowledge management, or technology-enabled processes
• Using approved AI tools, including Microsoft Copilot, to improve productivity
• Supporting legal, corporate, compliance, or professional services teams