Administrative Assistant III (Bilingual)

Sirius Technical Services, Inc.; Houston (TX); On-site; USD 35,000 - 51,000; Part time

Job summary

Sirius Technical Services, Inc. is seeking a Bilingual Legal Assistant (Spanish) in Houston, TX. You will provide administrative support to OPG Legal Services, managing calendars, coordinating meetings and international travel, and preparing documents and presentations for attorneys.

The role requires independence, discretion, accuracy, and strict confidentiality when handling privileged information. Proficiency in English and Spanish is essential for daily communications and document drafting.

Qualifications

• Minimum of 5 years supporting executive-level management in a legal or corporate setting.
• Bilingual English/Spanish proficiency with strong written and verbal communication.
• Advanced MS 365 skills including Outlook, Word, PowerPoint, Excel, Teams, SharePoint.
• Experience coordinating international travel and multiple time zones.
• Discretion with confidential information and ability to work independently.

Responsibilities

• Calendar, Travel & Scheduling: manage Outlook calendars, coordinate meetings across time zones, and arrange domestic/international travel.
• Executive Communications: draft messages and maintain confidentiality in correspondence for attorneys.
• Organizational Support: manage documents in iManage, SharePoint sites, and improve workflows with Microsoft 365 tools.
• Document, Meeting & Project Support: prepare materials, track action items, and coordinate meeting logistics.
• Assist with additional duties and special projects as assigned.

Skills

Bilingual English/Spanish

Microsoft 365 proficiency

Executive support

Calendar management

Travel coordination

Tools

SharePoint

Power BI

Workday

Copilot

Power Automate

iManage

DocuSign

Job description

Legal Assistant (Bilingual – Spanish) Location: Houston, TX Position Type: Contract Pay Rate: $31.20 Job Overview The Bilingual Legal Assistant will provide administrative and business support to OPG Legal Services in Houston, TX. This position requires a high level of independence, initiative, discretion, accuracy, and attention to detail. The successful candidate will provide support to attorneys by managing calendars, coordinating meetings and international travel, preparing documents and presentations, tracking action items, and supporting special projects. This role requires the ability to anticipate needs, manage competing priorities, meet deadlines, and maintain strict confidentiality when handling sensitive and privileged information. Bilingual proficiency in English and Spanish is required.

Responsibilities

• Calendar, Travel & Scheduling Manage Outlook calendars and coordinate meetings, activities, and special functions across multiple time zones. Prioritize scheduling requests, resolve calendar conflicts, and adjust schedules as needed. Coordinate domestic and international travel arrangements, itineraries, meetings, and logistics. Track travel requirements, including passports, visas, immunizations, and electronic travel authorizations (ETAs). Prepare meeting agendas, briefing materials, background information, and pre-read documents. Track business and travel expenses and submit monthly expense reports. Prioritize urgent requests and follow up to ensure deadlines are met.
• Executive Communications Draft messages and correspondence on behalf of supported attorneys. Handle sensitive and privileged information with discretion and confidentiality. Coordinate with administrative assistants supporting other leaders to ensure schedules, materials, and communications remain aligned.
• Organizational Support & Records Management Maintain leadership team documents in the iManage document retention system. Maintain SharePoint sites, pages, document libraries, lists, and collaboration resources. Utilize Microsoft 365, Copilot, SharePoint, Workday, Power BI, Forms, and Power Automate to improve workflows and streamline recurring tasks. Support business process improvements through forms, trackers, workflows, templates, and knowledge resources. Assist with documentation, training, and user adoption of approved digital tools and technologies. Use approved AI-enabled tools responsibly to improve work quality and efficiency.
• Document, Meeting & Project Support Draft, format, and revise documents, spreadsheets, and presentations under tight deadlines. Coordinate meeting logistics, agendas, and presentation materials for meetings, conferences, and special functions. Track action items and proactively follow up with individuals to ensure deadlines are met. Support programs and initiatives by coordinating participant lists, meeting schedules, tracking documents, training materials, and showcase sessions. Collaborate with other legal administrative assistants and executive assistants as needed.
• Assist with additional duties and special projects as assigned.

Required Qualifications

• Minimum of 5 years of experience providing direct support to executive-level management as a Legal Assistant, Executive Assistant, Administrative Assistant, or in a related professional role.
• Bilingual proficiency in English and Spanish, with the ability to communicate effectively in both languages.
• Advanced proficiency in Microsoft 365, including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint.
• Experience coordinating international travel and working across multiple time zones.
• Strong written and verbal communication skills, including drafting and editing executive correspondence.
• Ability to work independently, anticipate needs, and take ownership of responsibilities.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities under tight deadlines.
• Ability to handle confidential and privileged information with discretion.
• Strong interpersonal skills and ability to work effectively with all levels of management.
• Ability to adapt to changing priorities, remain calm under pressure, and exercise sound judgment.
• Demonstrated ability to learn new technologies and apply digital tools to business needs.

Preferred Qualifications

• Experience supporting a senior executive within a corporate legal department or law firm.
• Familiarity with confidential and privileged legal materials.
• Experience supporting leadership teams within a global organization.
• Experience coordinating executive meetings, agendas, pre-reads, reporting, and action items.
• Experience maintaining SharePoint sites, pages, document libraries, lists, and collaboration workspaces.
• Experience with iManage, Workday, Power BI, DocuSign, Team Connect, CTREX, or comparable systems.
• Experience supporting process improvements, knowledge management, and technology-enabled business processes.
• Experience using Microsoft Copilot or other approved AI-enabled tools to improve productivity.
• Experience supporting legal, corporate, compliance, or professional services teams.

Sirius Staffing is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.