Bilingual Spanish Payroll Specialist

Express Employment International (US); Village of Farmingdale (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Express Employment International (US) is seeking a detail-oriented bilingual Payroll Specialist (English/Spanish) to manage end-to-end payroll operations. You will ensure timely wage calculations and maintain strict compliance with federal, state, and local labor laws while communicating pay, benefits, and policy information in both English and the employee's language.

The role requires experience with payroll systems and strong Excel skills.

Qualifications

• High school diploma or GED required; an Associate's or Bachelor's in Accounting/Finance/Business is a plus.
• Fluency in English and at least one additional language (Spanish preferred) is required.
• 1–3+ years of hands-on payroll processing experience, multi-state or high-volume experience preferred.

Responsibilities

• Process bi-weekly, semi-monthly, or weekly payrolls using major payroll/HRIS software.
• Audit electronic timesheets, track leave balances, manage overtime and resolve data issues with supervisors.
• Serve as the main bilingual contact for employee pay inquiries, deductions, and tax forms.

Skills

Bilingual communication English/EspañL

Excel proficiency

Education

High school diploma or GED

Associate/Bachelor's degree in Accounting/Finance/Business

Tools

ADP

Workday

Dayforce

UKG

HHAeXchange

Job description

We are seeking a detail-oriented and customer-focused Bilingual Payroll Specialist (English/Spanish ) to manage end-to-end payroll operations. In this role, you will ensure timely and accurate wage calculations, maintain strict compliance with federal, state, and local labor laws, and effectively communicate pay, benefits, and policy information to employees in both English and their native language

Key Responsibilities

• Payroll Processing: Collect, review, validate, and process bi-weekly, semi-monthly, or weekly payrolls using major payroll/HRIS software (e.g., ADP, Workday, Dayforce, or UKG).
• Time & Attendance Management: Audit electronic timesheets, track leave balances, manage overtime, and resolve missing or conflicting punch data with supervisors and field staff.
• Bilingual Support & Communication: Serve as the main point of contact for employee inquiries regarding earnings, deductions, tax forms (W-4, etc.), garnishments, and leave of absence pay in both required languages.
• Compliance & Reporting: Ensure adherence to wage and hour laws, prevailing wage/certified payroll (if applicable), tax withholdings, and year-end tax document distribution (W-2, etc.).
• Cross-Functional Collaboration: Partner with Human Resources, Benefits, and Finance teams to process new hires, terminations, status changes, and benefits deductions accurately.
• Recordkeeping & Audits: Maintain confidential electronic payroll files, reconcile general ledger/payroll reports, and assist with internal or external audits.

Qualifications & Requirements

• Language Proficiency: Fluency in English and [Spanish / French / Chinese / etc.] (written and verbal) required.
• Education: High school diploma or GED required; an Associate's or Bachelor's degree in Accounting, Finance, or Business Administration is a plus.
• Experience: 1 to 3+ years of hands-on payroll processing experience (multi-state or high-volume experience preferred).
• Technical Skills:
  • Proficiency in payroll and timekeeping systems (e.g., ADP, Workday, Dayforce, HHAeXchange).
  • Strong Microsoft Excel skills (VLOOKUP, XLOOKUP, pivot tables, and data validation).

Qualifications & Requirements

• Language Proficiency: Fluency in English and [Spanish / French / Chinese / etc.] (written and verbal) required.
• Education: High school diploma or GED required; an Associate's or Bachelor's degree in Accounting, Finance, or Business Administration is a plus.
• Experience: 1 to 3+ years of hands-on payroll processing experience (multi-state or high-volume experience preferred).
• Technical Skills:
  • Proficiency in payroll and timekeeping systems (e.g., ADP, Workday, Dayforce, HHAeXchange).
  • Strong Microsoft Excel skills (VLOOKUP, XLOOKUP, pivot tables, and data validation).

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