Bilingual Parish Administrative Assistant (Part-Time)

Holy Guardian Angels; Brookfield (IL); On-site; USD 25,000 - 29,000; Part time

Job summary

Holy Guardian Angels in Brookfield, IL seeks a Part Time Secretary bilingual to support parish administration and front desk duties. The role requires friendly service, strong organization, and proficiency in Microsoft Office.

Responsibilities include phones, email, sacramental records, Mass calendars, payments, and coordinating events. Salary ranges between $18.50 and $20.50 per hour, with pay based on education, qualifications, experience, and geographic location.

Qualifications

• Strong organizational and communication skills.
• Friendly, service-oriented approach aligned with parish hospitality.
• Ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office and basic office technology.
• Prior administrative or parish office experience preferred.
• Understanding of Catholic parish life and respect for Catholic teachings.

Responsibilities

• Provide a warm and professional welcome to parishioners, visitors, and callers.
• Perform front office operations, including phones, email, and general inquiries.
• Maintain parish records, sacramental documentation, and databases.
• Receive payments and coordinate Mass intentions, calendars, and scheduling.
• Support clergy and staff with administrative needs.
• Maintain confidentiality and professionalism in all parish matters.
• Assist with liturgical and seasonal administrative tasks as needed.
• Prepare special mailings and other projects.
• Prepares and manages parish calendar for all parish activities.
• Order and maintain inventory of office supplies ensuring an adequate supply of forms, paper, sacramental certificates, etc.
• Assist in communications: Weekend announcements.
• Assist in planning and executing parish events and meetings as appropriate. May include assigning and overseeing volunteers for said events.

Skills

Strong organizational skills

Excellent communication

Multitasking

Friendly service-oriented approach

Respect for Catholic teachings

Tools

Microsoft Office

Office technology basics

Job description

Holy Guardian Angels in Brookfield, IL seeks a Part Time Secretary bilingual to support parish administration and front desk duties. The role requires friendly service, strong organization, and proficiency in Microsoft Office.

Responsibilities include phones, email, sacramental records, Mass calendars, payments, and coordinating events. Salary ranges between $18.50 and $20.50 per hour, with pay based on education, qualifications, experience, and geographic location.