Parish Administrative Specialist (Part-Time)

Northside Catholic; Brookfield (IL); On-site; USD 25,000 - 28,000; Part time

Job summary

Archdiocese of Chicago in Brookfield is seeking a Part-Time Secretary for Holy Guardian Angels (Vicariate V). The role involves greeting parishioners, answering calls and emails, maintaining records, and coordinating Mass intentions and calendars.

The position supports clergy and staff, requires strong organizational and communication skills, and emphasizes confidentiality. Proficiency in Microsoft Office and prior parish office experience are preferred.

Qualifications

• Strong organizational and communication skills.
• Friendly, service-oriented approach aligned with parish hospitality.
• Ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office and basic office technology.
• Prior administrative or parish office experience preferred.
• Understanding of Catholic parish life and respect for Catholic teachings.

Responsibilities

• Provide a warm and professional welcome to parishioners, visitors, and callers.
• Perform front office operations, including phones, email, and general inquiries.
• Maintain parish records, sacramental documentation, and databases.
• Receive payments and coordinate Mass intentions, calendars, and scheduling.
• Support clergy and staff with administrative needs.
• Maintain confidentiality and professionalism in all parish matters.
• Assist with liturgical and seasonal administrative tasks as needed.
• Prepare special mailings and other projects.
• Prepares and manages parish calendar for all parish activities.
• Order and maintain inventory of office supplies ensuring an adequate supply of forms, paper, sacramental certificates, etc.
• Assist with communications: Weekend announcements.
• Assist in planning and executing parish events and meetings as appropriate. May include assigning and overseeing volunteers for said events.

Skills

Organizational skills

Excellent communication

Multitasking

Prior administrative experience

Parish life understanding

Tools

Microsoft Office

Job description

Archdiocese of Chicago in Brookfield is seeking a Part-Time Secretary for Holy Guardian Angels (Vicariate V). The role involves greeting parishioners, answering calls and emails, maintaining records, and coordinating Mass intentions and calendars.

The position supports clergy and staff, requires strong organizational and communication skills, and emphasizes confidentiality. Proficiency in Microsoft Office and prior parish office experience are preferred.