Bilingual Operations & Vendor Onboarding Assistant

City Wide Facility Solutions; Las Vegas (NV); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

Short-term and long-term disability

401(k)

Paid time off and holidays

Flex Fridays

Job summary

City Wide Facility Solutions is hiring a bilingual Operations Administrative Assistant in Las Vegas. The role combines administrative support for the operations team with recruiting and onboarding vendors, primarily in Spanish and English.

Based in Las Vegas, you will take paperwork off desks, build the vendor pipeline, and manage records in our systems while communicating with a diverse set of vendors and managers.

Qualifications

• Fluent in Spanish and English, spoken and written.
• Comfort making outbound phone calls to people you have not met.
• Administrative or office experience, or equivalent experience keeping others organized.
• Working knowledge of email, spreadsheets, and shared documents.
• Ability to work from our Las Vegas office Monday through Friday.

Responsibilities

• Recruit and onboard two new vendors each month across both Nevada markets.
• Call and email prospective vendors every day, most of them Spanish speaking.
• Walk new vendors through paperwork, insurance, and background check steps.
• Prepare reports, forms, and files so managers spend less time at a desk.
• Track vendor documents and follow up on anything missing.
• Keep vendor records and rosters current in our systems.

Skills

Bilingual (Spanish/English)

Administrative experience

Outbound calls

Email/spreadsheets

Tools

CRM

Job description

City Wide Facility Solutions is hiring a bilingual Operations Administrative Assistant in Las Vegas. The role combines administrative support for the operations team with recruiting and onboarding vendors, primarily in Spanish and English.

Based in Las Vegas, you will take paperwork off desks, build the vendor pipeline, and manage records in our systems while communicating with a diverse set of vendors and managers.