Operations Administrative Assistant

City Wide Facility Solutions; Las Vegas (NV); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

Short-term and long-term disability

401(k)

Paid time off and holidays

Flex Fridays

Job summary

City Wide Facility Solutions is hiring a bilingual Operations Administrative Assistant in Las Vegas. The role combines administrative support for the operations team with recruiting and onboarding vendors, primarily in Spanish and English.

Based in Las Vegas, you will take paperwork off desks, build the vendor pipeline, and manage records in our systems while communicating with a diverse set of vendors and managers.

Qualifications

• Fluent in Spanish and English, spoken and written.
• Comfort making outbound phone calls to people you have not met.
• Administrative or office experience, or equivalent experience keeping others organized.
• Working knowledge of email, spreadsheets, and shared documents.
• Ability to work from our Las Vegas office Monday through Friday.

Responsibilities

• Recruit and onboard two new vendors each month across both Nevada markets.
• Call and email prospective vendors every day, most of them Spanish speaking.
• Walk new vendors through paperwork, insurance, and background check steps.
• Prepare reports, forms, and files so managers spend less time at a desk.
• Track vendor documents and follow up on anything missing.
• Keep vendor records and rosters current in our systems.

Skills

Bilingual (Spanish/English)

Administrative experience

Outbound calls

Email/spreadsheets

Tools

CRM

Job description

$50,000 a year, Flex Fridays, and an in-office role where your Spanish is a requirement, not a bonus.

City Wide Facility Solutions is hiring a bilingual Operations Administrative Assistant in Las Vegas. City Wide is a management company. We coordinate 20+ building services for commercial properties through a network of independent vendors, and our operations team is the single point of contact for every client. Your job is to keep that team in the field. You'll take the paperwork off their desks and build the vendor pipeline that keeps our accounts staffed in Las Vegas and Northern Nevada.

The role has two halves. One half is administrative support for the operations team. The other half is recruiting new vendors by phone and email, in English and Spanish.

What you'll do:

• Recruit and onboard two new vendors each month across both Nevada markets
• Call and email prospective vendors every day, most of them Spanish speaking
• Walk new vendors through paperwork, insurance, and background check steps
• Prepare reports, forms, and files so managers spend less time at a desk
• Track vendor documents and follow up on anything missing
• Keep vendor records and rosters current in our systems

Requirements

What You Need:

• Fluent in Spanish and English, spoken and written
• Comfort making outbound phone calls to people you have not met
• Administrative or office experience, or equivalent experience keeping others organized
• Working knowledge of email, spreadsheets, and shared documents
• Ability to work from our Las Vegas office Monday through Friday

What Sets You Apart:

• Recruiting, staffing, dispatch, or vendor coordination experience
• Background in janitorial, property management, or building services
• Experience with a CRM or applicant tracking system
• Roots in the Las Vegas cleaning and trades community

Benefits

Compensation:

• $50,000 per year
• Full-time, in office, Monday through Friday
• Flex Fridays

Benefits:

• Health insurance, with City Wide covering more than 50% of the employee premium
• Dental and vision insurance
• Short-term and long-term disability options
• 401(k)
• Paid time off and holidays

Growth:

• Learn every side of a facility management business from the operations desk
• Advance as our administrative department grows; you are getting in early
• Training on our systems, vendor onboarding process, and compliance requirements

About City Wide:

City Wide Facility Solutions is the largest management company in the building maintenance industry, with 60+ years in business and nearly 100 locations. We are the single point of contact for 20+ services at commercial properties across Las Vegas, Henderson, North Las Vegas, and Northern Nevada. Independent vendors deliver the work. Our team manages the relationships, and you'll help keep that team out in the field.