Bilingual Operations Secretary & Admin Coordinator

Katy ISD; Katy (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Katy ISD is seeking a Secretary to the Director of Operations in Katy, Texas. This full-time role provides administrative and clerical support to the Operations Director, supervisors, and custodial staff, including correspondence, records, and daily operations coordination.

The position requires a high school diploma or GED, college hours, proficiency with basic office software, and bilingual English/Spanish. Strong communication, attention to detail, and professionalism are essential.

Qualifications

• College hours, high school diploma or GED.
• Knowledge of basic office software and phone systems.
• Bilingual (oral and written) in English and Spanish required.
• Attention to detail and accuracy in work.
• Strong communication and customer service skills.
• Ability to maintain emotional stability.
• Cooperative with district personnel and patrons.

Responsibilities

• Serve as translator as needed for Spanish/English language conversion (oral and written).
• Coordinate communications with departmental personnel.
• Greet and assist visitors and district personnel.
• Prepare correspondence for Operations Department.
• Keep daily log of absentee call-ins for Maintenance and Operations and follow-up on unreported absences and missed punches.
• Process and maintain all Operations Department personnel files.
• Initiate requisitions for outside vendors and central warehouse.
• Input weekly supply requests for all facilities and campuses in Munis.
• Input department work orders and assign accordingly.
• Keep daily and monthly reports up-to-date, record and distribute.
• Assist employees, as needed, with work-related forms and procedures.
• Assist with insurance meetings and process enrollment forms for Operations Department.
• Assist workforce with accident forms, first report of injury forms, etc., when necessary.
• Manage and maintain Operations uniform inventory and distribution and serve as a backup to the Maintenance team.
• Manage and maintain district cell phone assignments and distribution.
• Follow department and district policies related to confidentiality, safety and customer service.
• Other duties as assigned.

Skills

Office software knowledge

Bilingual English/Spanish

Attention to detail

Communication skills

Emotional stability

Cooperation

Education

College hours

High school diploma or GED

Job description

Katy ISD is seeking a Secretary to the Director of Operations in Katy, Texas. This full-time role provides administrative and clerical support to the Operations Director, supervisors, and custodial staff, including correspondence, records, and daily operations coordination.

The position requires a high school diploma or GED, college hours, proficiency with basic office software, and bilingual English/Spanish. Strong communication, attention to detail, and professionalism are essential.