Secretary - Director of Operations

Katy ISD; Katy (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Katy ISD is seeking a Secretary to the Director of Operations in Katy, Texas. This full-time role provides administrative and clerical support to the Operations Director, supervisors, and custodial staff, including correspondence, records, and daily operations coordination.

The position requires a high school diploma or GED, college hours, proficiency with basic office software, and bilingual English/Spanish. Strong communication, attention to detail, and professionalism are essential.

Qualifications

• College hours, high school diploma or GED.
• Knowledge of basic office software and phone systems.
• Bilingual (oral and written) in English and Spanish required.
• Attention to detail and accuracy in work.
• Strong communication and customer service skills.
• Ability to maintain emotional stability.
• Cooperative with district personnel and patrons.

Responsibilities

• Serve as translator as needed for Spanish/English language conversion (oral and written).
• Coordinate communications with departmental personnel.
• Greet and assist visitors and district personnel.
• Prepare correspondence for Operations Department.
• Keep daily log of absentee call-ins for Maintenance and Operations and follow-up on unreported absences and missed punches.
• Process and maintain all Operations Department personnel files.
• Initiate requisitions for outside vendors and central warehouse.
• Input weekly supply requests for all facilities and campuses in Munis.
• Input department work orders and assign accordingly.
• Keep daily and monthly reports up-to-date, record and distribute.
• Assist employees, as needed, with work-related forms and procedures.
• Assist with insurance meetings and process enrollment forms for Operations Department.
• Assist workforce with accident forms, first report of injury forms, etc., when necessary.
• Manage and maintain Operations uniform inventory and distribution and serve as a backup to the Maintenance team.
• Manage and maintain district cell phone assignments and distribution.
• Follow department and district policies related to confidentiality, safety and customer service.
• Other duties as assigned.

Skills

Office software knowledge

Bilingual English/Spanish

Attention to detail

Communication skills

Emotional stability

Cooperation

Education

College hours

High school diploma or GED

Job description

Secretary - Director of Operations

Katy ISD MAINTENANCE AND OPERATIONS - Katy, Texas Open in Google Maps

This job is also posted in Katy Independent School District

Job Details

Job ID: 5905328

Application Deadline: Sep 02, 2026 11:59 PM (Central Standard Time)

Posted: Aug 27, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Reports To: Director of Operations

Duty Days: 251 days

Wage/Hour Status: Non-Exempt

Pay Grade: AS03

Date Updated: 08/2026

Qualifications:

College hours, high school diploma or GED

Knowledge of basic office software and phone systems

Bilingual(oral and written)in English and Spanish required Attention to detail and accuracy in work

Strong communication and customer service skills

Ability to maintain emotional stability

Cooperative with district personnel and patrons

Primary Purpose:

Provide administrative and clerical support ti the Operations Director, Operations Supervisorsand custodial staff by preparing correspondence, maintaining records, coordinating communications, processing documents and assisting with daily operational functions to ensure efficient and effective department operations.

Major Duties and Responsibilities:

• Serve as translator as needed for Spanish/English language conversion(oral and written).
• Coordinate communications with departmental personnel.
• Greet and assist visitors and district personnel.
• Prepare correspondence for Operations Department
• Keep daily log of absentee call-ins for Maintenance and Operations and follow-up on unreported absences and missed punches.
• Process and maintain all Operations Department personnel files.
• Initiate requisitions for outside vendors and central warehouse.
• Input weekly supply requests for all facilities and campuses in Munis.
• Input department work orders and assign accordingly.
• Keep daily and monthly reports up-to-date, record and distribute.
• .Assist employees, as needed, with work-related forms and procedures.
• Assist with insurance meetings and process enrollment forms for Operations Department.
• Assist workforce with accident forms, first report of injury forms, etc., when necessary.
• Manage and maintain Operations uniform inventory and distribution and serve as a backup to the Maintenance team.
• Manage and maintain district cell phone assignments and distribution.
• Follow department and district policies related to confidentiality, safety and customer service.
• Other duties as assigned.

Equipment Used:

Personal computer, printer, copier, calculator, fax machine, phone and radio.

Working Conditions:

Ability to work within deadlines and handle frequent interruptions. Ability to handle busy telephones and radio communication. Maintain emotional control under stress. Prolonged use of the computer. Repetitive hand motions. Flexible and cooperative with other school personnel and district patrons. Maintain confidentiality of the department.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that maybe required.

Position Type: Full-Time

Job Categories:

Support Staff > Maintenance

Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• SCOTT LAMARR , DIRECTOR
• MAINTENANCE AND OPERATIONS
• Email: [e-mail]

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