Bilingual Operations Secretary & Admin Coordinator

Katy Independent School District; Katy (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Katy Independent School District is seeking a Secretary to support the Director of Operations in the Maintenance and Operations department in Katy, Texas. The role handles translations, visitor assistance, correspondence, and daily clerical tasks to ensure smooth department operations.

The candidate should be bilingual in English and Spanish, with strong communication, organizational, and customer service skills, and the ability to stay composed under pressure.

Qualifications

• College hours completed and a high school diploma or GED.
• Knowledge of basic office software and phone systems.
• Bilingual English/Spanish required (oral and written).
• Attention to detail and accuracy in work.
• Strong communication and customer service skills.
• Ability to maintain emotional stability.
• Cooperative with district personnel and patrons.

Responsibilities

• Translate Spanish/English as needed for conversations and documents.
• Coordinate communications with department staff.
• Greet and assist visitors and district personnel.
• Prepare correspondence for Operations Department.
• Maintain daily absentee log and follow up on unreported absences.
• Maintain personnel files and input department records.
• Initiate requisitions for outside vendors and central warehouse.
• Input weekly supply requests for facilities and campuses in Munis.
• Input department work orders and assign accordingly.
• Keep daily and monthly reports up-to-date and distribute them.
• Assist staff with forms and procedures as needed.
• Assist with insurance meetings and enrollment forms for Operations.
• Assist workforce with injury forms when necessary.
• Manage uniform inventory and distribution; backup to Maintenance team.
• Manage district cell phone assignments and distribution.

Skills

Bilingual EN/ES

Attention to detail

Strong communication

Emotional stability

Cooperation

Office software

Phone systems

Education

High school diploma or GED

College hours

Tools

Office software

Phone systems

Job description

Katy Independent School District is seeking a Secretary to support the Director of Operations in the Maintenance and Operations department in Katy, Texas. The role handles translations, visitor assistance, correspondence, and daily clerical tasks to ensure smooth department operations.

The candidate should be bilingual in English and Spanish, with strong communication, organizational, and customer service skills, and the ability to stay composed under pressure.