Bilingual P&C Administrative Coordinator (Seasonal)

FASHION NOVA LLC; Santa Fe Springs (CA); On-site; USD 40,000 - 52,000; Full time

Job summary

Fashion Nova LLC in Santa Fe Springs, CA is seeking a highly organized P&C Administrative Support Coordinator to provide day-to-day HR data management, onboarding/offboarding, and records maintenance in a fast-paced distribution environment.

The role requires 2-3+ years of administrative or HR support, bilingual English and Spanish, strong Excel and HRIS experience, and the ability to handle confidential information with discretion.

Qualifications

• 2-3+ years of administrative support experience; HR or People & Culture experience preferred.
• Experience supporting a warehouse, distribution, manufacturing, or high-volume hourly workforce preferred.
• Bilingual in English and Spanish required.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills in both English and Spanish.
• Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience using HRIS, payroll, or applicant tracking systems preferred; ADP Workforce Now experience is a plus.
• Familiarity with onboarding documentation, employee records, I-9s, and E-Verify preferred.
• Strong data-entry, filing, recordkeeping, and document-management skills.
• Ability to provide professional and responsive customer service to employees and leaders.
• Ability to handle confidential information with professionalism and discretion.
• Ability to work independently while collaborating effectively with multiple teams.
• Flexibility to support different shifts and occasional weekends based on business needs.

Responsibilities

• Provide daily administrative support to the People & Culture team.
• Serve as a point of contact for routine employee questions and direct more complex matters to the appropriate P&C team member.
• Prepare, process, scan, file, and maintain employee records and HR documentation.
• Enter and update employee information in HR systems, ensuring accuracy and timely completion.
• Coordinate administrative tasks related to onboarding, orientation, transfers, promotions, status changes, and separations.
• Assist with new hire paperwork, I-9 verification, E-Verify, and personnel file maintenance.
• Track pending documents, employee requests, deadlines, and required follow-ups.
• Prepare routine reports, spreadsheets, audits, letters, and employee notices.
• Support benefits, leave of absence, workers’ compensation, and employee relations processes by collecting and organizing required documentation.
• Assist with scheduling meetings, interviews, orientations, training sessions, and employee appointments.
• Distribute company communications, policies, forms, and employee notices in English and Spanish as needed.
• Respond to emails, phone calls, and walk-up requests professionally and promptly.
• Maintain office supplies, forms, shared files, and other P&C administrative materials.
• Protect sensitive employee information and maintain confidentiality at all times.
• Assist with P&C projects, audits, and other administrative duties as assigned.

Skills

Bilingual English-Spanish

Organizational skills

Time management

Written and verbal communication

MS Office

HRIS experience

Data entry

Confidentiality

Customer service

Tools

HRIS

ADP Workforce Now

Job description

Fashion Nova LLC in Santa Fe Springs, CA is seeking a highly organized P&C Administrative Support Coordinator to provide day-to-day HR data management, onboarding/offboarding, and records maintenance in a fast-paced distribution environment.

The role requires 2-3+ years of administrative or HR support, bilingual English and Spanish, strong Excel and HRIS experience, and the ability to handle confidential information with discretion.