Operations Support Specialist (Santa Clara, CA)

TopBuild Corp; Santa Clara (CA); On-site; USD 17,908 - 41,328; Full time

Benefits offered by this job

Medical, Dental and Vision

401(k) Matching

Paid Holiday and PTO

Career development opportunities

Job summary

American National Insulation in Santa Clara, CA is seeking an Operations Support Specialist to help run a busy branch office. You will wear multiple hats handling purchasing, IT, accounting, credit/collections, and general administration while ensuring smooth day-to-day operations.

The role requires strong organizational skills, reliability, and the ability to coordinate across teams. Bilingual English/Spanish is preferred, and a valid driver's license is required for local tasks.

Qualifications

• Minimum 18 years of age.
• Valid driver's license if operating a company vehicle.
• Experience in administrative services or related fields.
• Detail-oriented with the ability to prioritize and manage multiple tasks.
• Strong leadership qualities and cross‑department coordination.
• Bi-lingual English/Spanish preferred.

Responsibilities

• Manage records and information for a busy branch office.
• Perform accounting and/or financial analysis.
• Monitor credit and collections activities.
• Manage daily conversion of quotes to work orders.
• Review and approve vendor invoices.
• Provide HR administrative assistance to management teams.
• Encourage and improve cross-department internal communication.
• Perform general office tasks (supplies, mail, custodial duties).

Skills

Administrative experience

Bilingual English/Spanish

Leadership qualities

Driver's license

Detail-oriented

Job description

## Operations Support Specialist (Santa Clara, CA)Applylocations: Santa Clara, CAtime type: Full timeposted on: Posted Todayjob requisition id: R-123216**About Your Future with American National Insulation**Are you looking for a career with an industry leader that drives the future of energy-efficient insulation and building material products? Is being part of a company that is recognized as a *“Great Place to Work”* of value to you? Look no further! At American National Insulation, you will be part of a diverse and inclusive team that reflects our values of integrity and innovation by delivering solutions that make a difference in the communities we serve. Here, you are part of a company that rewards your contributions and encourages you to take ownership of your career.**Job Description****Your Responsibilities**Searching for an energetic operational support professional who enjoys wearing multiple hats to manage our busy branch office! If you are a reliable, well-organized person who can handle day-to-day operations with a focus on efficiency and time management, we want to talk to you!You will be responsible for a variety of tasks from the compliance of purchasing, accounting, credit/collections, IT and overall administrative requirements. In addition, you will be responsible for effectively handling Human Resources administration and employee relations programs.* Manage records and information.* Perform accounting and/or financial analysis.* Monitor credit and collections activities.* Manage daily conversion of quotes to work orders.* Review and approve vendor invoices.* Provide HR administrative assistance to management teams.* Encourage and improve cross-department internal communication.* Perform general office tasks (replenish office supplies, distribute mail, custodial duties, etc.).* Any other duty, task, or responsibilities as assigned.**Your Qualifications*** Minimum of 18 years of age.* If operating a vehicle for company purposes, a valid driver's license is required.* Previous experience in administrative services or other related fields.* Detail-oriented with the ability to prioritize and manage a variety of tasks.* Strong leadership qualities.* Bi-lingual English/Spanish (preferred).**Travel Requirements**Type of Travel Required: Local Amount of Travel Required: <10%**Physical Requirements**This role requires prolonged standing and repetitive motions, including bending, stooping, pushing, and pulling. Role also requires good hand-eye coordination, hand dexterity, and physical strength. The position involves lifting up to 50 pounds, depending on the specific job duties.**Your Benefits**We care about the health and safety of all employees and provide a range of benefits to assist in prioritizing your wellbeing. Listed below are a few of our available benefits:* Competitive Compensation* Medical, Dental and Vision* Strive Wellness Program* 401(k) Matching* Paid Holiday and Paid Time Off (PTO) for all positions* AssuredExcellence: minimal to no cost medical care and prescription drugs* Flexible Spending Accounts (FSA): Healthcare and Dependent care* Health Spending Account (HSA): with employer contribution* Life & Disability Insurance* Employee Assistance Program (EAP): in-person counseling, assistance and resources for family matters, legal and financial issues, etc.* Employee Referral Bonus* Paid Military Leave* Tuition Reimbursement* Length of Service Award**Compensation Range**$13.00 - $30.00 *To comply with Pay Transparency laws, employers must disclose an annual salary range. Actual offers depend on factors such as location, experience, skills, and market data. This position may also offer variable compensation.*