Bilingual Office & Operations Manager

AppleOne; Guaynabo (PR); On-site; USD 40,000 - 50,000; Full time

Job summary

AppleOne Employment Services is seeking a capable Administrative/Facilities Manager to oversee daily operations, manage facilities, and coordinate procurement in Guaynabo, Puerto Rico.

You will lead administrative staff, support budgeting, asset management, meeting logistics, and vendor relationships, while driving process improvements and cost controls to maintain high service standards across the organization.

Qualifications

• Bachelor’s degree or equivalent combination of education and professional experience.
• Experience in office administration, facilities management, operations coordination, or related field.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Oversee daily administrative operations, office services, supplies, records, internal requests, and general support functions.
• Manage facilities, maintenance, cleanliness, office equipment, furniture, utilities, security, repairs, renovations, and service providers.
• Coordinate procurement, purchase orders, invoice validation, vendor relationships, service agreements, cost comparisons, and payment follow-up.
• Supervise administrative and operational support staff, including training, coaching, performance feedback, delegation, and conflict resolution.
• Support budgeting, expense control, asset management, meeting logistics, visitor services, emergency preparedness, and process improvement initiatives.

Skills

Bilingual English/Spanish

Organizational skills

Time management

Analytical skills

Attention to detail

Multitasking

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

AppleOne Employment Services is seeking a capable Administrative/Facilities Manager to oversee daily operations, manage facilities, and coordinate procurement in Guaynabo, Puerto Rico.

You will lead administrative staff, support budgeting, asset management, meeting logistics, and vendor relationships, while driving process improvements and cost controls to maintain high service standards across the organization.