Bilingual Office Operations Coordinator

Cruz Management Company Inc; Boston (MA); On-site; USD 25,000 - 39,000; Full time

Job summary

Cruz Management Company Inc in Boston seeks an Office Operations Coordinator to bring order and efficiency to a multi-site office. You will coordinate supplies, manage vendors, and support IT and maintenance teams while keeping guest experiences smooth.

Spanish language proficiency is strongly preferred due to tenant and vendor needs. The role also covers front desk coverage, SOP development, and back-office support to ensure timely, confidential handling of information.

Qualifications

• High school diploma or equivalent; Associate or Bachelor's degree preferred.
• Prior administrative or front desk experience preferred.
• Bilingual in Spanish and English strongly preferred.
• Strong organizational skills and ability to manage multiple priorities.
• Discretion and confidentiality with sensitive information.
• Able to coordinate across departments and with vendors.
• Reliable, flexible, and able to cover varied tasks.
• Proficient with standard office software.
• Strong written documentation skills.

Responsibilities

• Coordinate office operations: manage supplies, mail, and vendor service.
• Serve as liaison between IT and Maintenance staff.
• Support event planning and general administrative tasks.
• Provide front desk coverage and guest reception.
• Back up Facilities & Maintenance Coordinator tasks.
• Assist onboarding and develop SOPs.

Skills

Organizational skills

Discretion & confidentiality

Cross-department coordination

Office software proficiency

Written communication

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Yardi

Job description

Cruz Management Company Inc in Boston seeks an Office Operations Coordinator to bring order and efficiency to a multi-site office. You will coordinate supplies, manage vendors, and support IT and maintenance teams while keeping guest experiences smooth.

Spanish language proficiency is strongly preferred due to tenant and vendor needs. The role also covers front desk coverage, SOP development, and back-office support to ensure timely, confidential handling of information.