Bilingual Office & Onboarding Coordinator – Dallas

DTK inc; Dallas (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

DTK Facility Services in Dallas is seeking a dependable, bilingual Office & Onboarding Coordinator to welcome new hires, oversee onboarding paperwork, distribute uniforms, and keep the Dallas office running smoothly.

This role requires initiative as you will work largely independently, with support from the HR team when questions arise. Fluency in English and Spanish is essential, and prior office experience helps, though full training is provided.

Qualifications

• Fluent in English and Spanish, both speaking and writing.
• 1–3 years of office administration or front desk experience.
• Dependable, organized, and detail-oriented.
• Able to juggle multiple tasks and meet deadlines.
• Proficient with Microsoft Office and email systems.

Responsibilities

• Welcome new hires and rehires and help them complete onboarding paperwork.
• Review forms for accuracy and fix errors.
• Coordinate with HR/operations managers to prepare new employees for their first day.
• Track outstanding items and ensure timely completion.
• Open and prepare the office for business by 8:00 AM.
• Be the friendly point of contact for employees, applicants, and visitors in English and Spanish.
• Hand out uniforms and supplies and maintain inventory records.

Skills

Bilingual (English/Spanish)

Organizational skills

Customer service

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Email systems

Job description

All Jobs > Bilingual Office & Onboarding Coordinator - Dallas

Description

Candidates must live in the Dallas-Fort Worth area. Relocation is not provided.

About the Role

DTK Facility Services is looking for a dependable, organized, bilingual Office & Onboarding Coordinator for our Dallas office.

This is a hands‑on role for someone who enjoys helping people and keeping things organized. You'll welcome new hires, help them complete their onboarding paperwork, hand out uniforms and supplies, and keep the office running smoothly.

You'll work on your own for most of the day, so we need someone who takes initiative and follows through without needing constant direction. Our broader HR team is there to support you when questions come up.

Extensive HR experience is not required, and we'll train the right person on our processes. Fluency in English and Spanish is essential.

What You'll Do

• Welcome new hires and rehires and help them complete required onboarding paperwork.
• Review forms for accuracy, follow up on missing information, and fix errors.
• Coordinate with HR and operations managers so new employees are ready for their first day.
• Track outstanding items and follow up until they're done.

Office & Employee Support

• Open and prepare the office for business by 8:00 AM.
• Be a friendly, professional point of contact for employees, applicants, and visitors in English and Spanish.
• Hand out uniforms and supplies and keep inventory records up to date.
• Answer routine employee questions and connect them with the right HR team member when needed.
• Keep the office organized and stocked.

Administrative Support

• Distribute pay cards and paychecks when applicable.
• Keep employee records accurate and confidential, following established HR procedures.
• Contact applicants and schedule interviews as needed.
• Handle other routine administrative tasks for the Dallas team.

Requirements

What We're Looking For

• Fluent in English and Spanish, both speaking and writing.
• 1-3 years of experience in office administration, front desk, customer service, data entry, or a similar role.
• Dependable, organized, and detail‑oriented.
• Friendly and professional with people.
• Able to juggle multiple tasks and meet deadlines.
• Comfortable with Microsoft Office, email, and computer‑based systems.
• High school diploma or equivalent.

Nice to Have

• Experience with onboarding paperwork or I-9s.
• Familiarity with Paylocity or a similar HR system.

Work Environment

This role is based in our Dallas office, in person five days a week. The office runs separately from our other locations, and you'll often work alone, including when new hires come in. Accuracy matters: employment paperwork must meet compliance requirements, and you'll work with our HR Compliance team to fix any issues quickly. We value good judgment, discretion with confidential information, and knowing when to ask for help.

About DTK Facility Services:

DTK Facility Services is a Texas‑based commercial facility services company. DTK was started in 1996 in Houston, Texas to provide janitorial solutions for customers, and the company has been focused on cleaning with a higher purpose since the beginning. Today, the company services over 27 million square feet across 650 locations each day through the dedicated work of their 1,600+ team members.

Our mission is honor God by enhancing facilities and blessing others.

We are an Equal Opportunity Employer and welcome applicants from all backgrounds. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.