Bilingual Office Manager (English/Chinese)

Socket.dev; Phoenix (AZ); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Life insurance

15 paid holidays

Generous paid time off

Training and skill development

Employee assistance program

Job summary

TOK America in Phoenix, AZ seeks an Office Manager to provide administrative and operational support for the office and TOKCCAZ staff. You will coordinate with internal departments and external parties to ensure smooth operations.

Responsibilities include managing supplies, organizing meetings and travel, maintaining records, creating SOPs and training materials, overseeing facilities, and coordinating with vendors.

Qualifications

• Bachelor’s degree in business administration or management.
• Minimum of two years of administrative and clerical experience.
• Proficiency in MS Office, Excel, PowerPoint, and Outlook.

Responsibilities

• Explain technical information clearly to employees and customers.
• Use computers and devices to create, review, transmit, and present documents.
• Communicate within the office and liaise between VP and staff.
• Provide clerical support: phones, mail, and documents.
• Maintain inventory and orders for supplies and pantry items.
• Coordinate meetings, travel, and training events.
• Maintain organized records and files for compliance.
• Create SOPs, data forms, and training materials.
• Develop training material for TOKCCAZ positions.
• Oversee office facilities and ensure they are in good condition.
• Coordinate repairs and janitorial services; ensure safety.
• Ensure timely sample deliveries to customers.
• Build relationships with vendors for reliable services.
• Conduct monthly, quarterly, and annual audits.
• Partner with TOKA HR on recruitment, workstation setup, and training completion.
• Assist TOKA HR with policy questions and compliance postings.
• Liaise with internal departments and external stakeholders on projects.
• Demonstrate engagement and accountability in performance.
• Perform other duties as requested.

Skills

Multitasking

Interpersonal communication

Bilingual English/Chinese

MS Office proficiency

Office management

Education

Bachelor’s degree in business administration or management

Tools

MS Office

Job description

TOK America in Phoenix, AZ seeks an Office Manager to provide administrative and operational support for the office and TOKCCAZ staff. You will coordinate with internal departments and external parties to ensure smooth operations.

Responsibilities include managing supplies, organizing meetings and travel, maintaining records, creating SOPs and training materials, overseeing facilities, and coordinating with vendors.