Bilingual Office & HR Admin Coordinator

Ultimate Solutions Corp; Caguas (PR); On-site; USD 30,000 - 42,000; Full time

Job summary

Ultimate Solutions Corp. is seeking a Receptionist/Office Clerk to support daily operations in our Puerto Rico office. You will coordinate vendors, meetings, documents, and employee activities, while assisting HR with onboarding, offboarding, and engagement tasks.

Ideal candidates will be organized, service-minded, and fluent in English and Spanish, with proficient Microsoft Office skills and attention to detail. Associate degree preferred; entry-level considered.

Qualifications

• Proficiency in Microsoft Office applications (Outlook, Word, Excel, Teams).
• Strong organizational and time-management skills.
• Excellent verbal and written communication in English and Spanish.
• Ability to handle confidential information with discretion.
• Experience in administrative/support roles preferred, entry-level acceptable.

Responsibilities

• Provide general administrative support to keep the office running smoothly.
• Serve as the point of contact for routine questions from employees and visitors.
• Coordinate meetings, conference rooms, and office logistics.
• Maintain organized files, records, forms, and documentation.
• Assist with onboarding, offboarding, and HR-related coordination as needed.
• Support vendor coordination and office supplies, ensuring a tidy workplace.

Skills

Bilingual English/Spanish

Organizational skills

Communication

Time management

Customer service

Attention to detail

Education

Associate degree in Business Administration

Tools

Microsoft Office

Job description

Ultimate Solutions Corp. is seeking a Receptionist/Office Clerk to support daily operations in our Puerto Rico office. You will coordinate vendors, meetings, documents, and employee activities, while assisting HR with onboarding, offboarding, and engagement tasks.

Ideal candidates will be organized, service-minded, and fluent in English and Spanish, with proficient Microsoft Office skills and attention to detail. Associate degree preferred; entry-level considered.