Bilingual Office Coordinator — Houston, Front Desk & Admin

Halo Doors Inc; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) with company match

Paid holidays

Job summary

Halo Doors Inc. in Houston is seeking a high-energy, people-first Office Coordinator to support customers and keep operations running smoothly in a hands-on role at our overhead door business.

You will answer calls, book service jobs, greet clients in the showroom, manage ServiceTitan entries, process payments and invoices, handle third-party accounts, and keep our team organized so customers feel cared for every step of the way. Bilingual English/Spanish is required.

Qualifications

• Fluent bilingual English/Spanish required.
• Strong customer service instincts and admin skills.
• Ability to juggle multiple tasks accurately and with a helpful attitude.
• Solid computer skills and quick learning ability.

Responsibilities

• Answer incoming calls with warmth and professionalism, book service jobs and keep schedule moving.
• Greet clients in the showroom and coordinate with sales staff.
• Clarify and classify calls in ServiceTitan for review.
• Process payments, pull payment details from lockbox, and handle deposit invoices.
• Enter invoices against purchase orders and support general administrative workflow.
• Handle third-party jobs for builder and property management accounts.

Skills

Bilingual English/Spanish

Customer service

Administrative skills

Multi-tasking

Computer literacy

Education

High school diploma

Tools

ServiceTitan

Job description

Halo Doors Inc. in Houston is seeking a high-energy, people-first Office Coordinator to support customers and keep operations running smoothly in a hands-on role at our overhead door business.

You will answer calls, book service jobs, greet clients in the showroom, manage ServiceTitan entries, process payments and invoices, handle third-party accounts, and keep our team organized so customers feel cared for every step of the way. Bilingual English/Spanish is required.