Bilingual Office & Client Services Assistant

C.R. Wannamaker Law; Norcross (MN); On-site; USD 40,000 - 52,000; Full time

Job summary

C.R. Wannamaker Law, PLLC is seeking an Administrative Office Assistant to support daily operations in a fast-paced law office. The role involves welcoming walk-in clients, processing payments, managing supplies, handling mail, and updating case review lists with strict confidentiality.

The ideal candidate has 1–2 years of administrative experience, a high school diploma or GED, and fluency in Spanish. Proficiency in MS Office and Google Workspace is required, with familiarity in Airtable or

Qualifications

• Fluent in written and spoken Spanish; strong organizational skills.
• Proficient with MS Office and Google Workspace.
• Experience maintaining confidentiality and handling sensitive information.

Responsibilities

• Greet walk-in clients and direct them to the appropriate staff.
• Process client payments and maintain payment records.
• Monitor and replenish office supplies; coordinate orders.
• Sort and distribute incoming mail to recipients in a timely manner.
• Copy, scan and organize documents while ensuring confidentiality.
• Update the paralegal case review list with latest statuses.
• Perform filing, data entry, scheduling, and meeting organization tasks.
• Collaborate with team to maintain smooth workflow and communication.
• Adhere to confidentiality and data protection standards.
• Assist with additional duties to support office operations.
• Keep reception area organized, clean, and professional.
• Answer calls from judges, attorneys, or other agencies.

Skills

Bilingual Spanish

MS Office & Google Workspace

Organization & time management

Confidentiality

Education

High school diploma or GED

Tools

Airtable

Camp Legal

Job description

C.R. Wannamaker Law, PLLC is seeking an Administrative Office Assistant to support daily operations in a fast-paced law office. The role involves welcoming walk-in clients, processing payments, managing supplies, handling mail, and updating case review lists with strict confidentiality.

The ideal candidate has 1–2 years of administrative experience, a high school diploma or GED, and fluency in Spanish. Proficiency in MS Office and Google Workspace is required, with familiarity in Airtable or