Bilingual Legal Receptionist & Admin Assistant

L.A. Injury Attorneys; Burbank (CA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Competitive Compensation

Paid Time Off

Job summary

L.A. Injury Attorneys in Burbank is seeking a Receptionist/Administrative Assistant to support office staff and ensure efficient operations. You will handle communications, scheduling, and document management with a friendly, professional demeanor.

The ideal candidate is highly organized with strong bilingual (Spanish) skills, solid computer proficiency (Word, Excel, Adobe PDF), and familiarity with FileVine. Prior administrative experience and a valid driver’s license are desirable.

Qualifications

• Fluent Spanish required for client interactions.
• High school diploma or GED required; associate degree preferred.
• Strong organizational and time-management skills with attention to detail.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments for clients to pick up settlement checks
• Disburse settlement checks to medical providers
• Scan all incoming mail and upload e-faxes, digital files and data to server and FileVine, and verify that scanned documents are clear and legible
• Organize and archive records and documents - both physical mail and scanned documents
• Make copies of paperwork and distribute as needed
• Retrieve data and files for other departments and personnel
• Type and perform data entry to rename scanned documents, enter new case information into FileVine, etc.
• Write emails and letters and distribute them appropriately
• Check and correct documentation and placement of previously filed documents
• Respond to client’s inquiries for information
• Maintain an organized filing system for both physical files and electronic files
• Update filing systems and devise new filing and storage systems for data and documents as needed
• Secure and protect the privacy of documents
• Order office supplies

Skills

Spanish

Time management

Organizational skills

Typing 65 wpm

Education

High school diploma/GED

Associate’s degree or admin training

Tools

Microsoft Word

Excel

Adobe PDF

FileVine

Job description

L.A. Injury Attorneys in Burbank is seeking a Receptionist/Administrative Assistant to support office staff and ensure efficient operations. You will handle communications, scheduling, and document management with a friendly, professional demeanor.

The ideal candidate is highly organized with strong bilingual (Spanish) skills, solid computer proficiency (Word, Excel, Adobe PDF), and familiarity with FileVine. Prior administrative experience and a valid driver’s license are desirable.