Future Opening: Receptionist/Administrative Assistant

L.A. Injury Attorneys; Burbank (CA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job summary

L.A. Injury Attorneys in Burbank, CA seeks a friendly Receptionist/Administrative Assistant to support our office and keep operations running smoothly. You will handle calls, schedule client pickups, process settlements, and manage filing and data entry with accuracy and discretion.

The ideal candidate is organized, communicates clearly, and can work well with a diverse client base. Spanish language ability is required; high school diploma or equivalent is needed, with growth opportunities

Qualifications

• Fluent Spanish required due to client base.
• High school diploma or GED; Associate’s degree preferred.
• Strong organization and time management with prioritization.
• Proficient in Microsoft Word, Excel, and Adobe PDF; typing speed 65 wpm.
• Experience with FileVine is a plus.
• Previous Administrative Assistant experience preferred.
• Must have valid driver’s license and be authorized to work in the United States full-time.

Responsibilities

• Answer incoming phone calls and route to the appropriate person.
• Schedule appointments for clients to pick up settlement checks.
• Disburse settlement checks to medical providers.
• Scan mail and upload e-faxes, digital files, and data to server and FileVine; ensure scanned documents are clear.
• Organize and archive physical and digital records.
• Make copies and distribute documents as needed.
• Retrieve data for other departments; perform data entry to rename and input case information in FileVine.
• Write emails and letters; maintain organized filing systems.

Skills

Spanish speaker

Time management

Prioritization

Education

High school diploma/GED

Associate’s degree or administrative training

Tools

Microsoft Word

Excel

Adobe PDF

FileVine

Job description

Replies within 24 hours
L.A. Injury Attorneys is a dynamic Burbank-based personal injury law firm seeking a Receptionist/Administrative Assistant.

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Receptionist/Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly and professional demeanor.

The position’s essential functions include but are not limited to the following:

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments for clients to pick up settlement checks
• Disburse settlement checks to medical providers
• Scan all incoming mail and upload e-faxes, digital files and data to server and FileVine, and verify that scanned documents are clear and legible.
• Organize and archive records and documents – both physical mail and scanned documents.
• Make copies of paperwork and distribute as needed.
• Retrieve data and files for other departments and personnel.
• Type and perform data entry to rename scanned documents, enter new case information into FileVine, etc.
• Write emails and letters and distribute them appropriately
• Check and correct documentation and placement of previously filed documents.
• Respond to client’s inquiries for information.
• Maintain an organized filing system for both physical files and electronic files
• Update filing systems and devise new filing and organizational and storage systems for data and documents as needed.
• Secure and protect the privacy of documents.
• Order office supplies

Management retains the right to add to or change the duties of this position at any time.

Qualifications

• Spanish speaker is a must, as our client base is mostly Hispanic and you will have direct contact with clients on a daily basis.
• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Highly organized with excellent time management skills and the ability to prioritize projects
• Excellent computer skills and knowledge of Microsoft Word, Excel, and Adobe PDF, with a typing speed of at least 65 wpm
• Knowledge or experience with FileVine is a plus
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as computers, printers, and fax machines
• Candidates should possess a valid driver’s license, have their own transportation, and be authorized to work in the United States on a full-time basis for any employer.

Compensation: $20.00 – $24.00 per hour

L.A. Injury Attorneys is one of the top rated personal injury law firms in California and belongs to the Million Dollar Advocates Forum and the Multi- Million Dollar Advocates forum which is exclusive to those law firms that have excelled in their profession and secured multi-million dollar settlements and verdicts for their clients. We handle a wide variety of personal injury cases throughout California from the simple auto accident case to cases involving traumatic brain injury and/or wrongful death. At La Injury Attorneys, we have the necessary investigators, paralegals, and experienced attorneys to obtain the pertinent information to secure the highest possible settlements and/or verdicts for our clients.

At L.A. Injury Attorneys, most of our lawyers and staff have a direct background in insurance law. The firm’s CEO was a former insurance adjuster and fraud investigator at Farmers Insurance Exchange. The lead trial attorney at La Injury Attorney’s is also a former 30 year defense attorney for several major personal lines carriers. This combined insurance related experience gives La Injury Attorneys a unique perspective into how insurance companies evaluate and handle cases of various complexities. Our vast experience in insurance law assures our clients the maximum compensation allowed under the law.