Front Desk Coordinator

Unitedfirm; Los Angeles (CA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan

Catered lunches

Complimentary parking

Paid time off

Job summary

Matian Firm, APC in Los Angeles seeks an experienced Front Desk Coordinator to support clients and guests, answer multi-line phones, manage conference room reservations, and update employee directories. You will liaise with department managers and assist office personnel with calendaring as part of a fast-paced legal environment.

The ideal candidate is professional, service‑minded, and capable of handling issues promptly.

Qualifications

• Bilingual (English/Spanish) with full proficiency.
• At least 1 year of experience in the legal field.
• Weekend Availability is a must.
• Proficient with Excel, Google Sheets, and CLIO preferred.

Responsibilities

• Greet and welcome guests as they arrive at the office.
• Direct all office visitors.
• Answer, screen, and forward incoming phone calls.
• Ensure reception area is tidy and presentable with necessary stationery.
• Provide information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access.
• Order front office supplies and keep inventory.
• Update calendars and schedule meetings.

Skills

Bilingual (English/Spanish)

Customer service

Calendar management

Communication skills

Tools

Microsoft Excel

Google Sheets

CLIO

Job description

Our Los Angeles office is looking to hire an experienced Front Desk Coordinator with a desire to develop a career within the legal industry. The ideal candidate is an individual who works well in a fast-paced environment. This position requires a true professional who is dedicated and passionate about serving our clients. You will assist clients and guests, answer multi-line phones, manage conference room reservations, and update employee lists and directories. Additionally, you will help office personnel with a variety of tasks at our front desk including calendaring, and serve as a liaison with department managers. The Legal Receptionist reports directly to the Office Manager.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct all office visitors
• Answer, screen, and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., applications, pens, and forms)s
• Provide fundamental information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling office access
• Order front office supplies and keep an inventory of stock
• Update calendars and schedule meetings

Qualifications

• Bilingual (English/Spanish) with full proficiency
• Case Management software experience is a significant plus
• At least 1 year of experience in the legal field
• Resourceful, and motivated to resolve issues whenever they arise
• Customer service attitude
• Microsoft Excel, Google Spreadsheets, and CLIO (Preferred)
• Weekend Availability is a must

Here at the Matian Firm, we offer medical, dental, and vision insurance. We have a great compensation package including a 401(k) plan Some perks include catered lunches, complimentary parking, paid time off, and more! Come be apart of our growing firm and its opportunities for your career development. You will learn and develop alongside a team of professionals who aim to excel in the legal industry.

The Matian Firm, APC is an equal employment opportunity employer, and we welcome everyone regardless of their race, color, religion, sex, national origin, age, disability, veteran status or genetics. We are dedicated to providing an inclusive, open, and diverse work environment.