Bilingual Receptionist/Contract Specialist

The Matian Firm, APC; Orange (CA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Catered Lunches

Complimentary Parking

Paid Time Off

Job summary

The Matian Firm, APC in Orange County is seeking a bilingual Receptionist/Contract Specialist to join our front desk team. You will answer multi-line phones, greet guests, manage calendars, and coordinate with department managers under the Office Manager.

You should have at least 1 year in a legal setting, strong customer service, and be ready to handle a variety of tasks. This full-time role includes benefits and career growth opportunities.

Qualifications

• Fluent in English and Spanish required.
• At least 1 year of experience in a legal setting.
• Proficient with front desk duties and phone etiquette.
• Experience with calendar management and office coordination.
• Familiarity with CLIO or case management software is a plus.

Responsibilities

• Greet and assist clients and visitors.
• Answer and route multi-line phone calls.
• Manage conference room bookings and calendars.
• Maintain reception area and manage supplies.
• Draft/prepare basic legal contracts (training provided).

Skills

Bilingual English/Spanish

Customer service mindset

Calendar management

Reception/front desk experience

Legal office experience

Tools

CLIO

Case management software

Excel

Google Sheets

Job description

The Matian Firm, APC

Job Category

Overview

Description

Our OC office is looking to hire an experienced Bilingual Receptionist / Contract Specialist with a desire to develop a career within the legal industry. The ideal candidate is an individual who works well in a fast-paced environment. This position requires a true professional who is dedicated and passionate about serving our clients. You will assist clients and guests, answer multi-line phones, manage conference room reservations, and update employee lists and directories. Additionally, you will help office personnel with a variety of tasks at our front desk including calendaring, and serve as a liaison with department managers. The Legal Receptionist reports directly to the Office Manager.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office


• Direct all office visitors


• Answer, screen, and forward incoming phone calls


• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., applications, pens, and forms)


• Provide fundamental information in-person and via phone/email


• Receive, sort and distribute daily mail/deliveries


• Maintain office security by following safety procedures and controlling office access


• Order front office supplies and keep an inventory of stock


• Update calendars and schedule meetings


• Drafting/filing/preparing legal contracts (experience is a plus, but we're willing to teach this skill)

Qualifications

• Bilingual (English/Spanish) with full proficiency


• Case Management software experience is a significant plus


• At least 1 year of experience in the legal field


• Resourceful, and motivated to resolve issues whenever they arise


• Customer service attitude


• Microsoft Excel, Google Spreadsheets, and CLIO (Preferred)


• Weekend availability required 8am - 5pm


• Work Schedule Full-time shifts 8am - 5pm or 11am - 8pm, weekend availability REQUIRED.


• Legal assistants and receptionist encouraged to apply.

Here at the Matian Firm,

• we offer medical, dental, and vision insurance


• We have a great compensation package including a 401(k) plan


• Some perks include catered lunches


• complimentary parking


• paid time off


• and more

Come be apart of our growing firm and its opportunities for your career development. You will learn and develop alongside a team of professionals who aim to excel in the legal industry.

The Matian Firm, APC is an equal employment opportunity employer, and we welcome everyone regardless of their race, color, religion, sex, national origin, age, disability, veteran status or genetics. We are dedicated to providing an inclusive, open, and diverse work environment.

Job Type: Full-time

Salary: $20.00 - $22.00 per hour

Schedule: Monday - Saturday availability 8:00am to 8:00pm. 40 hours a week.