Bilingual HR Coordinator — Onboarding & Records

Benchmark Utility Services; Sterling (VA); On-site; USD 42,000 - 60,000; Full time

Job summary

Benchmark Utility Services, a leading design-build and utility construction firm, seeks an HR Administrator to support recruiting, onboarding, and office admin tasks. You will manage employee records, assist with I-9/E-Verify, onboard new hires, and oversee HR documentation while maintaining confidentiality in a fast-paced environment.

The role reports to the HR Manager and collaborates with Operations, hiring managers, and field leaders.

Qualifications

• Bilingual in English and Spanish required.
• High School Diploma or GED required.
• 1–2 years of administrative, HR, recruiting, data entry, or related office experience.
• Strong Excel skills for data organization and analysis.
• Familiarity with recruiting workflows, candidate communication, scheduling, and ATS.
• Attention to detail with confidentiality and discretion.
• Strong sense of urgency and ability to handle shifting priorities.
• Resourceful problem-solver with independent research ability.
• Good judgment and adaptability in a fast-paced environment.
• Proficiency with Microsoft Office including Excel, Word, Outlook.

Responsibilities

• Enter and maintain employee information in ADP Workforce Now or a similar HRIS system.
• Maintain personnel files and ensure records are organized, accurate, and up to date.
• File, scan, upload, and archive HR documents in electronic and paper systems.
• Assist with I-9, E-Verify, and onboarding paperwork.
• Prepare onboarding packets and distribute company policies and materials.
• Track receipt of required documents and follow up with employees.
• Post job openings and maintain accurate postings.
• Review applications and conduct initial candidate phone screens.
• Coordinate interviews between candidates and hiring managers.
• Maintain candidate records and recruiting logs.
• Assist with pre-employment checks, offers, background checks, and drug screens.
• Schedule new hire orientations and onboarding activities.
• Answer routine HR questions regarding forms, policies, and benefits.
• Maintain HR spreadsheets, logs, and reports in Excel.
• Assist with status changes, including titles and department assignments.
• Support document preparation and administrative projects.
• Maintain confidentiality of employee and company information.
• Travel occasionally to company locations in Virginia (Sterling, Fredericksburg, Richmond).

Skills

Bilingual English/Spanish

Excel skills

Data entry

ATS familiarity

Communication skills

Confidentiality

Time management

Teamwork

Driver's license

Independent work

Education

High School Diploma or GED

Associate degree in HR/Business

Tools

ADP Workforce Now

HRIS systems

Job description

Benchmark Utility Services, a leading design-build and utility construction firm, seeks an HR Administrator to support recruiting, onboarding, and office admin tasks. You will manage employee records, assist with I-9/E-Verify, onboard new hires, and oversee HR documentation while maintaining confidentiality in a fast-paced environment.

The role reports to the HR Manager and collaborates with Operations, hiring managers, and field leaders.