Bilingual HR Assistant — Onboarding & Admin Support

Catholic Charities of Central Washington; Yakima (WA); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Retirement 403(b) Plan

13 paid holidays

12 days vacation

12 days sick leave

Life Insurance

Flexible Spending Account

Education Assistance Program

Employee Assistance Program

Longevity awards

Job summary

Catholic Charities of Central Washington is seeking an HR Assistant to support onboarding, maintain personnel files, and assist with HRIS and background checks. You will help manage recruitment, onboarding, and HR department operations in a fast-paced nonprofit setting.

The role requires a high school diploma (associate degree preferred), two years in HR or related work, and bilingual English/Spanish abilities. The position offers full-time hours with competitive benefits in Washington state.

Qualifications

• High school diploma or GED required.
• Two years of HR, general office, or related experience required.
• Experience in a non-profit organization preferred.
• Bilingual English & Spanish required.
• Proficient with Microsoft Office; ability to learn HRIS/payroll systems.

Responsibilities

• Maintains digital employee personnel files in compliance with requirements.
• Verifies and maintains I-9 documentation per Federal guidelines.
• Compiles documents during pre-employment and ongoing employment.
• Tracks staff certifications and credentials; annual verification.
• Processes monthly background checks for behavioral health staff.
• Supports HRIS needs (password resets, system training).
• Posts staff changes twice monthly to all staff.
• Completes leave/absence census reports twice monthly.
• Participates in audits of HR programs and files.
• Directs high-level HR questions to HR Leadership.
• Assists recruitment with job descriptions in HRIS and signatures.
• Reviews applications and forwards qualified ones to hiring managers.
• Conducts phone screenings and coordinates interviews.
• Initiates reference checks and shares reports with Talent Acquisition.
• Creates and distributes new hire emails and packets.
• Attends job fairs and external events to source applicants.
• Creates new employee records in HRIS; onboarding bi-monthly.
• Tracks onboarding checklists and ensures completion and signatures.
• Enters new hire data into benefit portals.
• Monitors HR ticketing system and HR email; allocates tasks.
• Schedules HR meetings and prepares agendas.
• Orders supplies and supports admin tasks for HR leadership.
• Participates in staff meetings and special projects.
• Acts as primary HR contact for emergency alerts.
• Suggests HR process improvements to Leadership.
• Supports events and committee work as needed.

Skills

Bilingual English & Spanish

Verbal & written communication

Confidentiality & professionalism

Organizational skills

Time management

HRIS familiarity

Adaptability

Education

High school diploma or GED

Associate degree in business administration or HR or related field preferred

Tools

Microsoft Office Suite

Job description

Catholic Charities of Central Washington is seeking an HR Assistant to support onboarding, maintain personnel files, and assist with HRIS and background checks. You will help manage recruitment, onboarding, and HR department operations in a fast-paced nonprofit setting.

The role requires a high school diploma (associate degree preferred), two years in HR or related work, and bilingual English/Spanish abilities. The position offers full-time hours with competitive benefits in Washington state.