Bilingual HR Administrator

Vaco by Highspring; Phoenix (AZ); On-site; USD 65,904,000 - 68,770,000; Full time

Job summary

Vaco by Highspring in Phoenix, AZ is seeking a Bilingual HR Administrator for an in-office role. You will support the HR team by documenting employee changes, performance evaluations, and internal communications, with pay between $23 and $24 per hour depending on experience.

Key duties include onboarding, maintaining employment records, handling I-9s and background checks, responding to employee inquiries, and coordinating training and HR activities to support the organization.

Qualifications

• 2–3 years' experience in an administrative support position preferably in an HR department.
• Bilingual in English/Spanish.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Experienced with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).

Responsibilities

• Support new hire onboarding, including orientation, hiring paperwork, and required pre-employment processes
• Manage employment documentation, including I-9s, E-Verify, background checks, drug screenings, and termination paperwork
• Serve as a point of contact for employee inquiries while providing day-to-day administrative support to the HR team
• Maintain accurate and confidential employee records, HR databases, and personnel files
• Coordinate employee training, meetings, and HR-related activities to support organizational needs
• Prepare reports, manage filing systems, schedule meetings, and provide general administrative support
• Coordinate office supplies, team lunches, and employee events to support a well-organized workplace

Skills

Bilingual English/Spanish

Problem solving

Administrative support

Education

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Job description

Vaco Phoenix is looking for a Bilingual HR Administrator for a top client in West Phoenix. The HR Administrator will provide support to the HR team by documenting employee changes, performance evaluations, and internal communications. This is an in-office role looking to hire immediately, paying $23-$24 per hour depending on experience.

Responsibilities:

• Support new hire onboarding, including orientation, hiring paperwork, and required pre-employment processes
• Manage employment documentation, including I-9s, E-Verify, background checks, drug screenings, and termination paperwork
• Serve as a point of contact for employee inquiries while providing day-to-day administrative support to the HR team
• Maintain accurate and confidential employee records, HR databases, and personnel files
• Coordinate employee training, meetings, and HR-related activities to support organizational needs
• Prepare reports, manage filing systems, schedule meetings, and provide general administrative support
• Coordinate office supplies, team lunches, and employee events to support a well-organized workplace

Job Requirements:

• 2-3 years' experience in an administrative support position preferably in an HR department
• Bilingual in English/Spanish
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Experienced with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).