HR Generalist

Vaco by Highspring; Irvine (CA); On-site; USD 72,000 - 98,000; Full time

Job summary

Vaco by Highspring, Irvine, CA, seeks an HR Generalist to enhance the employee experience from recruitment to team integration. The role leads events, onboarding content, and HRBP support while delivering data-driven insights and compliant processes.

The ideal candidate has a Bachelor's degree in HR or related field and 3+ years' progressive HR experience, with advanced Excel, ADP, and Canva/PowerPoint skills to create polished HR content.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 3+ years of progressive HR experience.
• Experience leading or significantly contributing to employee events, engagement initiatives, and onboarding programs.
• Strong experience supporting HR Business Partners and/or leadership teams.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs, data modeling) and data visualization/reporting.
• Hands-on experience with ADP or comparable HCM systems.
• Expert-level skill with Canva and advanced PowerPoint for creating polished HR content.
• Experience administering HR policies and programs.
• Experience in healthcare or another regulated industry preferred.
• Experience supporting both local and remote employee populations.
• Strong knowledge of federal and state employment laws (FMLA, ADA, EEO, etc.).
• Clear, professional communication skills - written, verbal, and presentation.

Responsibilities

• Lead planning, coordination, and execution of company-wide events and recognition programs.
• Develop programs to measure employee engagement and build a high-trust environment.
• Serve as a first-point resource for employee inquiries with clear, empathetic guidance.
• Own and refine the onboarding experience for smooth cultural integration.
• Design and deliver training content using Canva and advanced PowerPoint.
• Communicate HR policies and programs through engaging instructional content.
• Provide direct support to HRBPs on cyclical HR processes and admin tasks.
• Use advanced Excel to track HR metrics and provide insights.
• Update and maintain accurate employee data in the HCM system (ADP).
• Develop HR policies and ensure compliance with federal/state laws.

Skills

Event planning

Employee engagement

Onboarding

Data analytics

Canva visuals

PowerPoint skills

Excel pivot

ADP experience

Healthcare knowledge

Policy compliance

Communication skills

Data privacy

Interpersonal skills

Relationship building

Microsoft Excel

Education

Bachelor's degree in Human Resources, Business Administration, or related field

Tools

ADP

Canva

PowerPoint

Microsoft Excel

HCM systems

Job description

The Human Resources Generalist plays a key role in enhancing the employee experience and ensuring a seamless journey from candidate to team member. This role leads cultural and engagement initiatives-including event planning, onboarding, and internal communications-while supporting HR Business Partners (HRBPs) through program delivery, analytics, and day-to-day operational support. The Generalist contributes to a positive, compliant, and engaging workplace environment through data-driven insights and excellent service delivery.

Essential Functions & Main Duties

Employee Experience & Events

• Lead planning, coordination, and execution of company-wide events and recognition programs (town halls, volunteer days, holiday events, training sessions). Oversee concept development through post-event analysis.
• Develop and implement programs that enhance and measure employee engagement, building a high-trust and positive work environment.
• Serve as a first-point resource for employee inquiries, delivering clear, empathetic, and timely guidance.

Onboarding & Training Content

• Own and continuously refine the new hire onboarding experience to ensure smooth integration into company culture.
• Design and deliver high-quality visual content, presentations, training modules, and infographics using Canva and advanced PowerPoint-level tools.
• Communicate HR policies, procedures, and programs through accessible, engaging instructional content.

HRBP Support & Data Analytics

• Provide direct support to HRBPs on cyclical HR processes, initiatives, and administrative tasks.
• Use advanced Excel skills for data manipulation and data visualization/reporting to track HR metrics (turnover, engagement, time-to-hire) and provide meaningful insights.
• Update and maintain accurate employee data in the HCM system, with strong proficiency in ADP.

Compliance & Process Improvement

• Develop and maintain written HR instructions and documentation to support cross-training and process consistency.
• Assist in designing and implementing HR programs that comply with federal and state employment laws.
• Adhere to company policies, procedures, and business ethics codes to safeguard both employees and the organization.

Qualifications

Education / Experience

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 3+ years of progressive HR experience (Coordinator, Specialist, or Generalist).
• Experience leading or significantly contributing to employee events, engagement initiatives, and onboarding programs.
• Strong experience supporting HR Business Partners and/or leadership teams.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs, data modeling) and data visualization/reporting.
• Hands-on experience with ADP or comparable HCM systems.
• Expert-level skill with Canva and advanced PowerPoint for creating polished, professional HR and training content.
• Experience administering HR policies and programs.
• Experience in healthcare or another regulated industry preferred.
• Experience supporting both local and remote employee populations.
• Strong knowledge of federal and state employment laws (FMLA, ADA, EEO, etc.).
• Clear, professional communication skills-written, verbal, and presentation.
• Strong MS Office and HR systems proficiency.
• Ability to manage confidential information with discretion and professionalism.
• Effective independent contributor and collaborative team member; adaptable to shifting priorities.
• Strong relationship-building skills with ability to influence and diplomatically push back when needed.
• Analytical thinker with ability to conceptualize issues, interpret trends, and drive effective solutions.
• Event management experience, including logistics, communication, and budget considerations.
• Solid understanding of HR compliance and regulatory requirements.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only:

to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here https://www.highspring.com/ai-use-notices/. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).