Senior Payroll Specialist

Vaco by Highspring; Monroe (OH); On-site; USD 41,000 - 48,000; Full time

Job summary

Vaco by Highspring in Monroe, OH is seeking a Sr. Corporate Payroll Specialist to oversee the preparation, processing, and distribution of field payroll across multiple companies and locations.

This onsite role requires ensuring accurate wages, overtime, deductions, and compliance with federal, state, local, and international regulations. The role involves maintaining payroll records, handling wage verification and reporting, and supporting international payroll as needed while collaborating

Qualifications

• 5+ years of payroll experience.
• Knowledge of federal, state, local, and international payroll rules.
• Experience with multi-company payroll.
• Experience with Davis-Bacon Act and prevailing wage is a plus.

Responsibilities

• Prepare, process, and distribute field payroll across companies and locations.
• Calculate wages, overtime, deductions, garnishments, and benefits.
• Ensure payroll accuracy and regulatory compliance.
• Maintain payroll records and respond to payroll inquiries.
• Support international payroll processing as needed.

Skills

Payroll processing

Attention to detail

Regulatory compliance

MS Office (Excel/Word)

Education

Associate degree

CPP designation (preferred)

Tools

Vista

Paycor

Job description

Vaco is hiring for a Sr. Corporate Payroll Specialist opportunity in Monroe OH

Onsite

Salary: $30-35.00/hr

Position Summary

The Corporate Payroll Senior Specialist supports the preparation, processing, administration, reporting, and distribution of field payroll across multiple companies and domestic and international locations. This role ensures accurate calculation of wages, overtime, prevailing wages, union rates, garnishments, deductions, and benefits while maintaining compliance with federal, state, local, and international payroll regulations.

Key Responsibilities

Payroll Administration

• Assist with the preparation, processing, and distribution of field payroll for multiple companies and locations.


• Calculate and verify wages, overtime, prevailing wages, union rates, garnishments, deductions, benefits, and other payroll adjustments.


• Ensure payroll is processed accurately and timely in accordance with applicable federal, state, local, and international requirements.


• Maintain payroll-related records, files, and electronic databases.


• Ensure accurate deductions for union, garnishment, benefit, and other employee-related expenses.


• Process payroll adjustments required to comply with Davis-Bacon and other prevailing wage requirements.


• Respond to wage verification, certified payroll, union reporting, unemployment reporting, and CIP reporting requests.


• Assist with international and Canadian payroll processing as needed.


• Support the Payroll Manager with special reports and payroll-related projects for senior management.

Payroll Systems & Process Improvement

• Utilize payroll and field payroll systems, including Vista and Paycor, to support accurate and efficient payroll administration.


• Implement and maintain payroll procedures designed to improve accuracy, efficiency, and compliance.


• Identify opportunities to improve payroll workflows, processes, and controls.


• Maintain accurate payroll-related system data and documentation.

Compliance & Regulatory Requirements

• Ensure proper application of federal, state, local, and international payroll taxes and withholding requirements.


• Monitor changes to payroll laws, regulations, and industry requirements.


• Maintain compliance with applicable wage, tax, union, prevailing wage, and payroll regulations.


• Support payroll audits, reporting requirements, and compliance reviews.

Required Qualifications

• High school diploma or equivalent.


• 5+ years of related payroll experience and/or training.


• Associate degree preferred.


• Certified Payroll Professional (CPP) designation preferred.


• Strong knowledge of payroll processing, wage calculations, deductions, taxes, garnishments, and payroll compliance.


• Experience with Microsoft Office, particularly Excel and Word.


• Strong written and verbal communication skills.


• Strong customer service and interpersonal skills.


• Ability to work effectively in a team environment.


• Strong analytical, organizational, and problem-solving skills.


• Ability to interpret written, oral, technical, and regulatory instructions.


• Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.

Preferred Qualifications

• Experience with Vista and Paycor payroll systems.


• Experience with union payroll and union reporting.


• Experience with Davis-Bacon Act and prevailing wage requirements.


• Experience with certified payroll reporting.


• Experience supporting multi-company, multi-state, or international payroll.


• Experience with Canadian payroll is a plus.


• Experience in construction, contracting, or another project-based environment is preferred.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (\"we,\" \"our,\" or \"Vaco by Highspring\") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misidentified your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.


• Virginia residents may access our state specific policies here.


• Residents of all other states may access our policies here.


• Canadian residents may access our policies in English here and in French here.


• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here https://www.highspring.com/ai-use-notices/. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;


• licensure and certification requirements;


• office location and other geographic considerations; and


• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).