Bilingual HR Admin – Onsite Onboarding & Records

Vaco by Highspring; Phoenix (AZ); On-site; USD 65,904,000 - 68,770,000; Full time

Job summary

Vaco by Highspring in Phoenix, AZ is seeking a Bilingual HR Administrator for an in-office role. You will support the HR team by documenting employee changes, performance evaluations, and internal communications, with pay between $23 and $24 per hour depending on experience.

Key duties include onboarding, maintaining employment records, handling I-9s and background checks, responding to employee inquiries, and coordinating training and HR activities to support the organization.

Qualifications

• 2–3 years' experience in an administrative support position preferably in an HR department.
• Bilingual in English/Spanish.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Experienced with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).

Responsibilities

• Support new hire onboarding, including orientation, hiring paperwork, and required pre-employment processes
• Manage employment documentation, including I-9s, E-Verify, background checks, drug screenings, and termination paperwork
• Serve as a point of contact for employee inquiries while providing day-to-day administrative support to the HR team
• Maintain accurate and confidential employee records, HR databases, and personnel files
• Coordinate employee training, meetings, and HR-related activities to support organizational needs
• Prepare reports, manage filing systems, schedule meetings, and provide general administrative support
• Coordinate office supplies, team lunches, and employee events to support a well-organized workplace

Skills

Bilingual English/Spanish

Problem solving

Administrative support

Education

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Job description

Vaco by Highspring in Phoenix, AZ is seeking a Bilingual HR Administrator for an in-office role. You will support the HR team by documenting employee changes, performance evaluations, and internal communications, with pay between $23 and $24 per hour depending on experience.

Key duties include onboarding, maintaining employment records, handling I-9s and background checks, responding to employee inquiries, and coordinating training and HR activities to support the organization.