Bilingual German-English Admin & SAP Specialist (Onsite)

HKA Enterprises, Inc.; Greer (SC); On-site; USD 34,000 - 47,000; Full time

Job summary

HKA Enterprises, Inc. is seeking a highly organized Support Specialist fluent in English and German to provide advanced administrative and operational support to a department's management team.

The role requires strong SAP and MS Office skills and the ability to manage multiple priorities while handling confidential information. Responsibilities include document prep, meeting coordination, budgeting support, and maintaining records.

Qualifications

• High school diploma or GED required; an associate degree is preferred.
• Minimum of 3 years of relevant administrative support experience.
• Fluency in English and German is required, including strong verbal and written communication skills.
• Advanced proficiency in SAP, particularly purchasing, finance, time administration, and management reporting applications.
• Strong organizational, presentation, and multitasking skills.
• Intermediate proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Access.

Responsibilities

• Provide comprehensive administrative support, including document preparation, word processing, file management, and record maintenance.
• Coordinate weekly management meetings by preparing agendas, notices, meeting minutes, and related documentation.
• Assist with departmental budgets, forecasting, training records, travel arrangements, expense reports, office supplies, and record retention.
• Organize management workshops, meetings, and video conferences, ensuring all necessary materials and arrangements are prepared.
• Maintain departmental web pages and update internal target and status tracking systems.
• Create purchase orders, process invoices, and coordinate with Accounts Payable to support timely financial processing.
• Monitor budget variances, forecasting reports, and SAP transactions, communicating discrepancies and updates to management.
• Support management in tracking departmental goals, monitoring performance targets, and ensuring assigned tasks are completed.
• Coordinate special projects and provide administrative support for departmental initiatives.
• Handle confidential documents, sensitive information, and management communications with professionalism and discretion.
• Perform additional administrative duties and special assignments as needed.

Skills

Bilingual English/German

SAP proficiency

MS Office proficiency

Administrative support

Budgeting/Forecasting

Education

High school diploma or GED

Associate degree preferred

Tools

SAP

Microsoft Office

Job description

HKA Enterprises, Inc. is seeking a highly organized Support Specialist fluent in English and German to provide advanced administrative and operational support to a department's management team.

The role requires strong SAP and MS Office skills and the ability to manage multiple priorities while handling confidential information. Responsibilities include document prep, meeting coordination, budgeting support, and maintaining records.