Bilingual Admin Support Specialist – English/German, SAP

HKA Enterprises, Inc.; Greer (SC); On-site; USD 34,000 - 47,000; Full time

Benefits offered by this job

PTO

Sick Pay

Holiday Pay

Job summary

HKA Enterprises is seeking a highly organized Support Specialist fluent in English and German to provide advanced administrative and operational support to the management team in Greer, South Carolina. The role requires SAP proficiency, strong communication, and the ability to manage confidential information.

You will prepare documents, coordinate meetings, assist with budgets and travel, manage invoices with Accounts Payable, monitor SAP transactions, and support departmental goals and

Qualifications

• Fluency in English and German required, including strong verbal and written communication.
• Minimum 3 years of relevant administrative support experience.
• Advanced proficiency in SAP, particularly purchasing, finance, time administration, and management reporting.
• Strong organizational, presentation, and multitasking skills.
• Experience supporting department managers or leadership teams.

Responsibilities

• Provide comprehensive administrative support, including document preparation, word processing, file management, and record maintenance.
• Coordinate weekly management meetings by preparing agendas, notices, meeting minutes, and related documentation.
• Assist with departmental budgets, forecasting, training records, travel arrangements, expense reports, office supplies, and record retention.
• Organize management workshops, meetings, and video conferences, ensuring all necessary materials and arrangements are prepared.
• Maintain departmental web pages and update internal target and status tracking systems.
• Manage time administration for department management.
• Create purchase orders, process invoices, and coordinate with Accounts Payable to support timely financial processing.
• Monitor budget variances, forecasting reports, and SAP transactions, communicating discrepancies and updates to management.
• Support management in tracking departmental goals, monitoring performance targets, and ensuring assigned tasks are completed.
• Coordinate special projects and provide administrative support for departmental initiatives.
• Handle confidential documents, sensitive information, and management communications with professionalism and discretion.

Skills

Bilingual English/German

Strong communication

Organizational skills

Multitasking

Independent work

Education

High school diploma or GED

Associate degree preferred

Tools

SAP

Microsoft Office

Job description

HKA Enterprises is seeking a highly organized Support Specialist fluent in English and German to provide advanced administrative and operational support to the management team in Greer, South Carolina. The role requires SAP proficiency, strong communication, and the ability to manage confidential information.

You will prepare documents, coordinate meetings, assist with budgets and travel, manage invoices with Accounts Payable, monitor SAP transactions, and support departmental goals and