Support Specialist – Bilingual English/German : 203188

HKA Enterprises, Inc.; Greer (SC); On-site; USD 34,000 - 47,000; Full time

Job summary

HKA Enterprises, Inc. is seeking a highly organized Support Specialist fluent in English and German to provide advanced administrative and operational support to a department's management team.

The role requires strong SAP and MS Office skills and the ability to manage multiple priorities while handling confidential information. Responsibilities include document prep, meeting coordination, budgeting support, and maintaining records.

Qualifications

• High school diploma or GED required; an associate degree is preferred.
• Minimum of 3 years of relevant administrative support experience.
• Fluency in English and German is required, including strong verbal and written communication skills.
• Advanced proficiency in SAP, particularly purchasing, finance, time administration, and management reporting applications.
• Strong organizational, presentation, and multitasking skills.
• Intermediate proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Access.

Responsibilities

• Provide comprehensive administrative support, including document preparation, word processing, file management, and record maintenance.
• Coordinate weekly management meetings by preparing agendas, notices, meeting minutes, and related documentation.
• Assist with departmental budgets, forecasting, training records, travel arrangements, expense reports, office supplies, and record retention.
• Organize management workshops, meetings, and video conferences, ensuring all necessary materials and arrangements are prepared.
• Maintain departmental web pages and update internal target and status tracking systems.
• Create purchase orders, process invoices, and coordinate with Accounts Payable to support timely financial processing.
• Monitor budget variances, forecasting reports, and SAP transactions, communicating discrepancies and updates to management.
• Support management in tracking departmental goals, monitoring performance targets, and ensuring assigned tasks are completed.
• Coordinate special projects and provide administrative support for departmental initiatives.
• Handle confidential documents, sensitive information, and management communications with professionalism and discretion.
• Perform additional administrative duties and special assignments as needed.

Skills

Bilingual English/German

SAP proficiency

MS Office proficiency

Administrative support

Budgeting/Forecasting

Education

High school diploma or GED

Associate degree preferred

Tools

SAP

Microsoft Office

Job description

$25.00-$34.00/hour W-2, depending on experience

Long-term contract | No anticipated end date

Work Arrangement: fully onsite

IMPORTANT: W-2 EMPLOYMENT REQUIREMENTNT

HKA Enterprises will employ the selected candidate directly through HKA's W-2 payroll.

• W-2 candidates only.


• No Corp-to-Corp (C2C), 1099, or Contract-to-Hire (C2H).


• No third-party recruiters or staffing company submissions.


• Candidates must be authorized to work in the United States and able to work directly through HKA's W-2 payroll without requiring sponsorship or employment authorization support from another employer.

Position Overview

We are seeking a highly organized, detail-oriented Support Specialist fluent in both English and German to provide advanced administrative and operational support to a department's management team. The ideal candidate will have strong administrative experience, excellent communication skills, proficiency with SAP and Microsoft Office applications, and the ability to manage multiple priorities while handling confidential information.

Key Responsibilities

• Provide comprehensive administrative support, including document preparation, word processing, file management, and record maintenance.


• Coordinate weekly management meetings by preparing agendas, notices, meeting minutes, and related documentation.


• Assist with departmental budgets, forecasting, training records, travel arrangements, expense reports, office supplies, and record retention.


• Organize management workshops, meetings, and video conferences, ensuring all necessary materials and arrangements are prepared.


• Maintain departmental web pages and update internal target and status tracking systems.


• Create purchase orders, process invoices, and coordinate with Accounts Payable to support timely financial processing.


• Monitor budget variances, forecasting reports, and SAP transactions, communicating discrepancies and updates to management.


• Support management in tracking departmental goals, monitoring performance targets, and ensuring assigned tasks are completed.


• Coordinate special projects and provide administrative support for departmental initiatives.


• Handle confidential documents, sensitive information, and management communications with professionalism and discretion.


• Perform additional administrative duties and special assignments as needed.

Required Qualifications

• High school diploma or GED equivalent required; an associate degree is preferred.


• Minimum of 3 years of relevant administrative support experience.


• Fluency in both English and German is required, including strong verbal and written communication skills.


• Advanced proficiency in SAP, particularly purchasing, finance, time administration, and management reporting applications.


• Strong organizational, presentation, and multitasking skills.


• Intermediate proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Access.


• Working knowledge of administrative processes, budgeting, forecasting, and headcount management.


• Familiarity with office equipment, including computers, printers, and video conferencing systems.


• Ability to manage competing priorities, meet deadlines, and work independently in a fast-paced environment.


• Valid driver's license may be required, depending on departmental needs.


• Experience supporting department managers or leadership teams.


• Strong attention to detail and accuracy in financial and administrative documentation.


• Effective communication and interpersonal skills.


• Ability to identify discrepancies, track departmental performance, and communicate issues proactively.


• Professional discretion when handling confidential information.


• Adaptability, problem-solving skills, and a proactive approach to administrative support.

Language Requirement: Candidates must be fluent in English and German.

HKA Enterprises is a global workforce solutions firm. If you are seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.