Bilingual Front Desk & Office Coordinator

United Business Mail; Itasca (IL); On-site; USD 32,000 - 52,000; Full time

Job summary

United Business Mail in Itasca, IL is seeking a friendly receptionist to manage the front desk and be the first contact for callers and visitors. You will handle phones, greet guests, and support office operations in a fast-paced environment.

Responsibilities include coordinating with multiple departments, assisting HR and sales teams, arranging meetings and catering, processing invoices, and translating documents into Spanish as needed.

Qualifications

• Associate’s degree preferred.
• Ability to professionally communicate verbally and in writing in English and Spanish.
• Proficiency in Microsoft Office required.
• Prior experience coordinating through multiple departments in an office setting preferred.
• Front desk/reception experience preferred.
• Administrative experience in Human Resources a plus.

Responsibilities

• Provides general office administration support, including answering phones, greeting visitors, distributing mail and maintaining inventory of office supplies.
• Maintains dialogue with staff from other departments to communicate facility needs and problems.
• Provides clerical and administrative support to the Human Resources Department.
• Assists the Sales Coordinator and HR by serving on the employee engagement committee to plan functions that celebrate employee milestones/achievements and special projects/events.
• Prepares meeting spaces for customer and employee use – handles conference room calendar requests.
• Assists in greeting clients and visitors, ensuring they have a seamless and professional experience.
• Handles catering and refreshment arrangements as needed.
• Responsible for daily deposits, filing invoices, and organizing/sorting weekly paychecks.
• Assists with translating documents into Spanish.
• Completes special projects and other duties as assigned.

Skills

Bilingual English/Spanish

Education

Associate’s degree

Tools

Microsoft Office

Job description

United Business Mail in Itasca, IL is seeking a friendly receptionist to manage the front desk and be the first contact for callers and visitors. You will handle phones, greet guests, and support office operations in a fast-paced environment.

Responsibilities include coordinating with multiple departments, assisting HR and sales teams, arranging meetings and catering, processing invoices, and translating documents into Spanish as needed.