Bilingual Front Desk Coordinator — Spanish/English

Perfected; Pasadena (CA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

PTO

Health insurance

401(k) match

Employee Assistance Program (EAP)

Job summary

Perfected is seeking a Bilingual Office Coordinator for our Pasadena, CA office to support the LA Fire Justice campaign. The role centers on welcoming clients, handling front-desk duties, and delivering professional administrative support in a fast-paced environment.

The ideal candidate is calm, organized, and capable of prioritizing multiple tasks while ensuring clients feel heard and guided to the right resources.

Qualifications

• High school diploma or equivalent required.
• Must be bilingual in Spanish.
• Strong written and verbal communication in English and Spanish.

Responsibilities

• Greet clients, visitors and vendors professionally and direct them to the appropriate person.
• Answer, screen, and route calls, emails and texts; escalate as needed.
• Schedule, confirm and reschedule appointments; coordinate with teams.
• Maintain client records; keep files accurate and up to date.
• Support office operations: inventory, maintenance requests, supplies.
• Provide general administrative support to colleagues and departments.
• Assist with meetings and events logistics and team communications.
• Maintain confidentiality and handle sensitive client information.
• Be flexible for extended coverage, including weekends or after-hours as needed.

Skills

Bilingual Spanish

Bilingual English/Spanish

Customer service

Organization

Prioritization

Education

High school diploma or equivalent

Tools

Google Workspace

Job description

Perfected is seeking a Bilingual Office Coordinator for our Pasadena, CA office to support the LA Fire Justice campaign. The role centers on welcoming clients, handling front-desk duties, and delivering professional administrative support in a fast-paced environment.

The ideal candidate is calm, organized, and capable of prioritizing multiple tasks while ensuring clients feel heard and guided to the right resources.