Bilingual Front Desk & Administrative Assistant

Rosendin; Richmond (VA); On-site; USD 62,774,000 - 83,097,000; Full time

Job summary

Rosendin in Richmond, VA is seeking an Administrative Assistant to provide administrative support to the Division and/or departments, assisting staff at all levels. This role covers general office tasks and communications to keep operations running smoothly.

You will manage calendars, arrange meetings and travel, answer inquiries, and handle filing and copying with accuracy and professionalism. A degree and 2 years’ experience are preferred, and MS Office proficiency is required.

Qualifications

• Associate degree in Business Administration or related discipline.
• Minimum 2 years’ experience in office administrative work.
• Can be a combination of education, training, and relevant experience.

Responsibilities

• Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).
• Provide prompt and professional service to all internal and external clients.
• Prepares and distributes internal communications and serves as a central clearing position for general information.
• Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
• Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
• Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary.
• Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff.
• Maintain supervisor’s calendar, schedule meetings and conference rooms for Department.
• Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
• Provide support by photocopying, filing, and sending faxes as needed.
• Pulls and put files to dead storage as required.
• The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.

Skills

Microsoft Office

Attention to detail

Oral & written communication

Team player

Education

Associate degree in Business Administration

Tools

Microsoft Office

Oracle (preferred)

Job description

Rosendin in Richmond, VA is seeking an Administrative Assistant to provide administrative support to the Division and/or departments, assisting staff at all levels. This role covers general office tasks and communications to keep operations running smoothly.

You will manage calendars, arrange meetings and travel, answer inquiries, and handle filing and copying with accuracy and professionalism. A degree and 2 years’ experience are preferred, and MS Office proficiency is required.