Bilingual Executive Assistant – Ops & Logistics (On-Site)

Cool Elephants; New York (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

Cool Elephants LLC in Plainview, NY is seeking an Executive Assistant to support fast-paced operations in a growing import/distribution business.

You will manage daily order processing, coordinate overseas shipments, and liaise with warehouse teams to ensure timely delivery. Strong Excel skills and polished written English are essential; the role requires on-site presence and a willingness to take on increasing responsibilities.

Qualifications

• Strong Excel proficiency and professional written English.
• Detail-oriented with proactive mindset.
• Ability to communicate with internal teams and suppliers.

Responsibilities

• Order Routing & Logistics: Manage daily order processing, shipment tracking, routing protocols for major accounts.
• Overseas & Trucking Coordination: Liaise with international suppliers, local trucking firms, and dispatch teams.
• Warehouse Liaison: Serve as link between office and warehouse operations, light inventory tasks and physical handling.
• Vendor & Executive Communications: Draft professional correspondence and support executive leadership with follow-ups.

Skills

Attention to detail

Self-starter

Problem-solving

Strong communication

Tools

Microsoft Excel

Job description

Cool Elephants LLC in Plainview, NY is seeking an Executive Assistant to support fast-paced operations in a growing import/distribution business.

You will manage daily order processing, coordinate overseas shipments, and liaise with warehouse teams to ensure timely delivery. Strong Excel skills and polished written English are essential; the role requires on-site presence and a willingness to take on increasing responsibilities.