Bilingual Executive Assistant & Operations Lead

Financial Edge; San Juan (PR); On-site; USD 42,000 - 65,000; Full time

Job summary

Financial Edge is seeking a polished Administrative Professional to provide executive support, manage complex calendars, and coordinate travel and meetings. The role involves cross‑functional coordination, handling confidential information, and ensuring efficient day‑to‑day operations across the company.

Ideal candidates will be fluent in English and Spanish, highly organized, and able to prioritize multiple deadlines independently.

Qualifications

• Bachelors or an Associate degree in Business Administration or related field with equivalent experience.
• Strong organizational and multitasking abilities required.
• Experience coordinating calendars, meetings, and cross-functional initiatives.

Responsibilities

• Manage and prioritize executive calendars, aligning schedules with priorities.
• Coordinate meeting logistics, prepare materials, and follow-up actions.
• Provide advanced administrative support to leadership across functions.
• Liaise with internal and external stakeholders with discretion.
• Prepare reports and tracking tools for decision-making.
• Maintain document management systems supporting audit readiness.
• Plan and manage complex domestic and international travel and expenses.
• Coordinate visitor engagements and vendor relationships as needed.
• Oversee office operations and process improvements within guidelines.
• Lead or support special projects with minimal supervision.

Skills

Bilingual EN/ES

Organizational skills

Time management

Independent worker

Team collaboration

Stakeholder management

Discretion

Attention to detail

Education

Bachelor’s or associate’s degree in Business Administration

Tools

Microsoft Office

Calendar management tools

Job description

Financial Edge is seeking a polished Administrative Professional to provide executive support, manage complex calendars, and coordinate travel and meetings. The role involves cross‑functional coordination, handling confidential information, and ensuring efficient day‑to‑day operations across the company.

Ideal candidates will be fluent in English and Spanish, highly organized, and able to prioritize multiple deadlines independently.