Bilingual Executive Assistant / Client Services Coordinator

Elysian Resources, Inc; Town of Florida (NY); On-site; USD 33,000 - 39,000; Full time

Job summary

Elysian Resources, Inc. in South Miami, FL seeks a highly organized Bilingual Executive Assistant / Client Services Coordinator to support our leadership and keep the office running smoothly.

This full-time, onsite role requires fluency in English and Spanish, excellent communication, calendar management, and CRM proficiency to maintain client relationships and streamline administrative workflows. Join a growing financial services team with a Monday–Friday schedule, competitive pay, and

Qualifications

• Fluent in English and Spanish required.
• 3+ years in EA or admin roles.
• Strong communication and multitasking abilities.
• Proficient in MS Office and CRM systems.

Responsibilities

• Provide executive-level administrative support to company leadership.
• Answer incoming calls and professionally assist clients in English and Spanish.
• Manage executive calendars, schedule meetings, and coordinate appointments.
• Prepare reports, presentations, correspondence, and business documents.
• Maintain accurate client records and update the CRM system.
• Coordinate new client onboarding and administrative documentation.
• Support business development through scheduling, follow-ups, and client communication.
• Track deadlines and ensure projects stay on schedule.
• Organize digital files and maintain office records.
• Assist with daily office operations and projects as needed.

Skills

Bilingual EN/ES

Executive support

Calendar management

Client relations

Tools

Salesforce

MS Office

Job description

Job Description

Bilingual Executive Assistant / Client Services Coordinator

Location:South Miami, FL
Job Type:Full-Time | Onsite
Pay:$24.00 - $28.00 per hour (DOE)
Schedule:Monday - Friday | 9:00 AM - 6:00 PM

Join a Growing Financial Services Team

We are seeking a highly organized Bilingual Executive Assistant / Client Services Coordinator to join our growing financial services firm in South Miami.

This is an excellent opportunity for an experienced administrative professional who enjoys supporting executive leadership, building strong client relationships, and keeping a fast-paced office running efficiently.

The ideal candidate is proactive, detail-oriented, and able to manage multiple priorities while delivering exceptional customer service in both English and Spanish.

Responsibilities

• Provide executive-level administrative support to company leadership
• Answer incoming calls and professionally assist clients in English and Spanish
• Manage executive calendars, schedule meetings, and coordinate appointments
• Prepare reports, presentations, correspondence, and business documents
• Maintain accurate client records and update the company's CRM system
• Coordinate new client onboarding and administrative documentation
• Support business development efforts through scheduling, follow-ups, and client communication
• Track important deadlines and ensure projects remain on schedule
• Organize digital files and maintain accurate office records
• Assist with daily office operations and administrative projects as needed

Qualifications

• Fluent in both English and Spanish (Required)
• 3+ years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, Client Services Coordinator, or similar professional role
• Excellent verbal and written communication skills
• Outstanding organizational and multitasking abilities
• Strong attention to detail and ability to prioritize competing responsibilities
• Proficient with Microsoft Office (Excel, Outlook, Word, and PowerPoint)
• Experience with CRM platforms such as Salesforce, HubSpot, Zoho, or Microsoft Dynamics is a plus
• Professional, dependable, self-motivated, and comfortable working in a fast-paced office environment

What We Offer

• Competitive pay based on experience
• Stable full-time position with a growing company
• Professional and collaborative work environment
• Opportunity for long-term career growth
• Monday through Friday schedule with no weekends

All applications will be kept strictly confidential.

Company Description

We are committed to providing personalized, high-quality staffing solutions that meet the unique needs of each business we serve.